If one were to conduct an audit on a particular organization, then it’s important to gather all of the necessary accounts to determine if whether or not an organization is living up to the government standards. But those who are to determine as to whether or not you have done a proper audit will need information regarding how you’ve conducted an audit as well as the overall audit rating. You can also read hr audit reports.
What this means is that you will need to provide a document which is able to provide all that. And that’s why this article is going to teach you how to create a proper audit investigation report.
Audit Investigation Report Template
Internal Audit Special Investigation Report
Audit Investigation Report Guide
How to Make an Audit Investigation Report
Remember that the purpose of creating this type of report is so that you are able to provide the reader with information on how the audit was conducted, if the organization was able to live up to standards or has committed any violations, what recommendations you can provide and so on. You may also see quality audit reports.
The audit report is the end result of an audit and can be used by the recipient person or organization as a tool for financial reporting, investing, altering operations, enforcing accountability, or making decisions. All you have to do is to ensure that the receiving party can find great use out of the document.
With all that in mind, here are the steps that will allow you to do a proper audit investigation report.
1. Know the Principles Used to Make a Proper Audit Report
There are certain style guidelines you need to follow for an audit report, meaning that you’re going to have to learn them all if you want to make sure that you’re able to provide a report that’s able to properly convey whatever information you wish to present. So here are some of the principles that you should know about before you begin writing:
- Provide both the positive and negative results to the reader – Remember that you can’t focus entirely on just the positive or the negative, there has to be some sort of balance. It’s best that you start off by pointing out the positives and then move on to the negatives. Just be sure that you are able to point out both. You may also see internal audit reports.
- Be precise with your wording – Be sure that you avoid any redundant phrasing and inexact terminology.
- Go for shorter sentences – The reader will feel as if going through your report would be too much of a hassle if it contains nothing but long sentences. So you should make sure that everything you write down is brief, but is still able to provide the reader with important information. A limit of 15 to 18 words is recommended in business writing. You may also see safety audit reports.
- Do not use a passive voice – When you’re coming up with an audit report, it’s very important that you stick with an active voice rather than a passive one. The reason is that sometimes readers will find it difficult if they read sentences in a passive voice. You may also see sample internal audit reports.
- Make use of bullet points – If everything is just jumbled up in paragraphs, then there will be no sense of organization in your audit report. Making good use of bullet points can break up difficult information and make it clearer for the reader. Just remember to use them only whenever necessary. You may also see communication audit report templates.
2. Come Up With the Introduction of the Report
From the very moment that you start writing, you’re going to have to think of a proper introduction. This is where you will give the reader information regarding what he or she should expect to gather from your report. Also, it’s also very useful as a disclaimer as you can tell the reader about any background they might need to know before reading the full report. You may also see compliance audit report templates.
Internal Audit Investigation Report
Forensic Audit Investigation Report
3. Follow Up With the Purpose and Scope Methodology
This is the section of the report where you will be providing a lot of detailed information regarding the audit investigation that has been conducted. It should be able to address what kind of methodology was used when obtaining the information via the investigation. So make sure that the following questions are answered:
- What reason was the audit conducted? – This is where you will need to point out why the audit investigation was even done in the first place. There’s always a reason for it and the reader will want to know what that is. Is it because someone reported that a particular organization has committed a violation? Or maybe it’s just to see if it’s living up to government standards? Make sure you know why the audit had to be conducted before writing down the reason into the report. You may also see forensic audit report templates.
- What are the audit objectives? – Once you’re done pointing out why the audit had to be done, you must then show what the audit is meant to do. There’s always an objective and you need to show what that is. A good example would be ensuring that the audited organization is able to come up with the best possible methods that will allow it to fix its flaws. Make sure that you write down the objectives as clear as possible. You may also see compliance reports.
- What was the time period in which the audit was conducted? – Knowing the time can come in really handy as it can be used to compare with previous audits. So make sure that you write down the days, weeks, or months in which the audit covers. You may also see clinical audit reports.
- What information was included or withheld during the audit? – The reader will definitely want to know what it is that you’ did and did not include during the audit as it will help them understand if you’ve done a competent job. Make sure that you point out exactly what those pieces of information are and that you don’t leave anything out. You may also see financial audit report templates.
4. Write a Statement Regarding the Auditing Standards
This audit is a basic disclaimer people will look for to make sure the audit was conducted correctly. It’s often that when making the report, one would have to say the report was conducted according to government standards. That way, the reader can ensure that the report was done well. You can also see engineering audit reports.
5. Come Up With the Executive Summary
Once you’ve written down everything that the report needs, the last step is to come up with your executive summary. This is an overview of the audit results. It should present overall conclusions and recommendations related to the Purpose and Scope Methodology. So make sure that this particular section of the report contains the following pieces of information:
- A description of what was audited – Depending on what kind of organization you have conducted an audit investigation on, the things in which you have used to conduct it will vary. You can also read corrective action reports.
- Information regarding the objectives, scopes, and time periods – It’s important that you point out all three in the best executive summary as the reader will want to go through these to see if you the investigation was conducted in the way it’s supposed to.
- Overall statements of concerns and conclusions – This is the part where you will need to address any concerns that you may have in regards to what it is that you’ve managed to find during your investigation. Also, this is where you will conclude everything that you found in regards to what it aspect of the organization you’ve audited. You may also like valuation report templates.
- The overall audit report rating and recommendations – This is where you state as to whether on not there are any problems, and what it is that you can suggest helping ensure that these problems are fixed. You may also like construction report templates.
Since you’re writing a summary, you have to make sure that everything fits into a single page or at least two pages. This means that you should keep things brief. Just make sure that the summary is still able to provide all the information the reader will need to understand about the report. It can’t be helped that there are some who just want the gist of whatever you’ve written down, so just ensure that the summary contains everything that they need to know. You can also read access report templates.
If you would like to learn about the other types of reports that you can make, then all you have to do is to go through our site. It contains many different articles and each of them has information that can help you. Just make sure that you are able to read them thoroughly so that you can make the most out of whatever it is that they have to offer. You can also read sample technical reports.