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16 Salary Certificate Formats

Salary certificates are used for various financial transactions. In applying for a loan, for instance, salary certificates are considered as one of the needed requirements that the applicant must comply with. They also come in various frequencies or duration depending on the request of the applicant. They are issued upon request by an employee to his or her respective employers.

To give you an idea regarding the structure and content of salary certificates, there are salary certificate templates that showcase formatting techniques and guidelines. So why create certificates from scratch if you have high quality samples and templates to refer to.

Annual Salary Certificate Format

Annual Salary Certificate Example

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  • PDF

Size: 86 KB

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Monthly Salary Certificate

Monthly Standard Salary

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File Format
  • PDF

Size: 48 KB

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Monthly Salary and Service Certificate

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File Format
  • PDF

Size: 68 KB

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Usage of Salary Certificates

The primary purpose of a salary certificate template is to serve as a proof of income. They are one of the legal and formal documents that can validly show how much is the net income and gross income of an employee with respect to a certain period or frequency.

Like any other type of certificate templates, they increase the credibility of a certain individual. In contrast to scholarship certificate templates and internship certificate templates that serves as a proof of completion, salary certificates are used to start certain transactions. The following are its specific applications:

  • Opening and managing bank accounts. Most banks would require salary certificates from the applicant before a new account will be provided, opened, and managed by the latter.
  • Applying for a loan or lease. Nowadays, landlords are prone to fraudulent acts especially when they are deceived by the expectations and agreements set by their tenants. To escape from this situations, landlords would require salary certificates from their applicants before approving their lease application. Likewise, loans would require salary certificates as a form of security on the creditor’s end.

And lastly, as a form of documentation. Employees can ask for salary certificates for record-keeping purposes or if ever they will be needing them in specific financial transactions.

Company Salary Certificates

Company Salary Certificate

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File Format
  • PDF

Size: 190 KB

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Company Salary Certificate Sample

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File Format
  • PDF

Size: 13 KB

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Free Company Salary Certificate

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File Format
  • PDF

Size: 473 KB

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Employee Salary Certificates

Employment and Salary Certificate Example

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File Format
  • PDF

Size: 76 KB

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Permanent Employee

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File Format
  • PDF

Size: 66 KB

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How to Create a Salary Certificate

Salary certificates may seem complicated and difficult to make. Because of the availability of templates and softwares that can help human resource officers in a company make salary certificates, the task now is getting easier and convenient. In addition to the provided work certificate templates for salaries, the following are basic guidelines in writing one.

  • Check and understand the purpose for the salary certificate request. HR officers who are the ones who will receive such request must be keen in checking and recording the reason for the salary certificate. The purpose must be legal, legitimate, and crystal clear.
  • Format and structure it in accordance to its purpose. To ensure that the certificate will duly serve its purpose, the certificate format or outline must include features that are relevant or in line with the purpose may it be for a loan application, lease application, opening of a new bank account or etc.
  • Make use of appropriate headers. Headers play a key role in a salary certificate. The headers ensure that every section holds related information and figures. In terms of headers you may use the following:
    • Employee details – Including but not limited to the name of the employee, designation, residential address, scale of pay, date of birth, date of joining the company, type of employee, and the signature of the employee
    • Salary structure – Including but not limited to the gross and net salary details of the employee
    • Deductions – Including but not limited to payroll tax deductions, loans, health and security insurances, and many more.
  • Use tables, if necessary. For the particularities of the salary break down, you can use tables to clearly define the breakdown of the digits.

Signature of the appropriate parties. Ensure that your salary certificate is duly signed by required by your employer. The signatures of the your employers or their authorized representatives must be affixed in the document.

Salary Certificate Sample

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File Format
  • PDF

Size: 425 KB

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Blank Salary Certificate

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  • PDF

Size: 37 KB

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Salary Status Certificate

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File Format
  • PDF

Size: 60 KB

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Free Salary Certificate

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File Format
  • PDF

Size: 50 KB

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What’s the Difference between a Salary Certificate and a Salary Letter?

Most employees use the terms salary certificates and salary letter  interchangeably without taking into account their innate differences. It is a must that employees must know the distinctions between a salary certificate and a salary so that they can use and request them accordingly.

A salary letter is considered as an internal correspondence. In this letter, the employee is requesting his or her respective department head to release the former’s salary. It is a correspondence between the employee and the employer.

On the one hand, a salary certificate is considered as a document that is used by the employee to enter into a financial transaction such as loans. In this case, the one writing the certificate is the employer which will serve as proof of the employee’s salary breakdown.

Also, the difference between the uses of a letter and a certificate must be emphasized. A letter is considered as a mode of communication while a certificate is a document that seals or certifies the authenticity of something. A good example would be an experience certificate templates that are used by individuals to secure seats in the interview room.

However, both documents are considered as professional certificate templates.  Both of them adopt formal outlines, content, and language.

Income Salary Certificate

Certificate of Income/Salary

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File Format
  • PDF

Size: 5 KB

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Final Salary Certificate

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File Format
  • PDF

Size: 20 KB

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Printable Salary Certificate

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  • PDF

Size: 38 KB

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Basic Salary Certificate

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File Format
  • PDF

Size: 941 KB

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How to Ensure the Quality of your Salary Certificate?

If you’re the one tasked to draft and create a salary certificate, the following are some tips that you may refer to:

  • Double-check the salary details. Ensure that you’ve provided the complete and correct salary details of the employee. Bear in mind that the employee’s application for other financial endeavors depend on the quality and content of the salary certificate. From the employee’s basic, gross and down to his or her net salary must be properly documented.
  • Avoid false or other unverified or irrelevant claims. Bear in mind that a salary certificate is a legal document. Any false claims can lead to legal consequences both on the employee and the employer’s end, in cases that both conspire to commit the fraudulent act.
  • Proofread the salary certificate. Both the employee and the employer’s representative such as the HR must proofread the contents of the salary certificate. This is to ensure that the certificate is free from grammar and spelling errors. All certificates must be proofread may it be for a travel certificate templates or other financial certificate templates.

Indeed, the printable certificate templates provided can give you a boost in the course of making the salary certificate. Feel free to review and download them.

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