While you are working for a company, there are bound to be a couple of issues that you think management should address. If there are problems in the workplace that has lowered the performance of your employees as well as your own performance, then you should definitely bring this up to those with a higher position such as those in Human Resources.
However, remember that you have to voice out these concerns in a proper and professional manner. And the best way to do that is by making use of employee complaint forms. We have provided some examples of such forms below as well as tips on how you can use them effectively.
Employee Complaint Form Template
Restaurant Employee Complaint Form Template
Free HR Employee Complaint Form
Individual Employee HR Complaint Form
HR Employee Complaint/ Concern Form
Covered Employee Complaint
Employee Complaint Investigation
Public Employee Complaint
Employee Behavior Complaint
Classified Employee Complaint
How to file a complaint against your employer
Let us say that an employer has failed to compensate you for your efforts or that the employee has disregarded your rights in the workplace. When something like that happens, you can file a complaint against him. So here are the steps that will help you do so in a proper manner.
Go over your employee handbook
The handbook should contain sections that will give you information regarding how you can go about the complaint process. This is usually done with the help of the Human Resources department. Go through everything to ensure that you follow the proper protocol. Take note of all the specific actions that you have to take before you can start filing your complaint. For example, some companies require that an employee follow the chain of command when making a complaint report. This means that the employee has to speak directly to the supervisor or the supervisor’s boss, then move on to the department manager should the problem remain unresolved. If the problem still is not addressed, then the employee may file a complaint with HR. So make sure that you go through the employee handbook because this will help you follow the correct procedures.
Make sure to write a detailed report about your complaint
Any incident that has caused you to file a complaint has to be described in chronological order. You also have to be specific in describing the nature of your complaint. Once again, you have to make full use of your employee handbook so that you will easily be able to describe the company policies or procedures that your boss has violated. You have to include important facts such as the date, time, location, and the names of those who were involved or who witnessed the incident. Remember that you have to remain professional and that you should avoid including any kind of personal opinions in your written complaint. Focus on nothing but the facts and ensure that your report contains a statement of how you want the issue to be resolved.
Gather any and every piece of evidence
Those within human resources are going to need all of the relevant evidence before they can take any form of action against any higher-ups that have done you wrong, and it is up to you to provide the evidence yourself. Make a list of all the witnesses that were able to observe your boss’ inappropriate behavior. You need to make copies of any messages or sample emails that your boss has sent you that can help support your claims. Keep all records regarding any inappropriate behavior including the dates and times of when certain situations related to the incident took place.
Submit all of the required documents
This is another time when your employee handbook is going to really come in handy. Follow all of the complaint policies described in the handbook or speak to those in the Human Resources department so that you will know who is in charge of handling employee complaints. Deliver documents such as your employee complaint letter that requires you to file a complaint. Keep in mind that you may just need to talk to the Human Resources manager before you can officially file your complaint. So you have to make sure that the answers are the same ones that you have written in your complaint form.
How to make a complaint about workplace bullying
Bullying in the workplace is always going to be something to be worried about. This can be anything from harassment, intimidation, or even humiliation. This kind of vile act can be committed by your co-workers, superiors, or both. Those in the workplace who suffer bullying usually experience physical, emotional, or even mental harm that will really set back the victim in terms of productivity which will be reflected in his performance report. If ever you are the victim of workplace bullying or you know someone who is being bullied, then follow these steps that will help you report it:
Identify physical intimidation
Bullying can be any abusive conduct that is threatening, humiliating, or intimidating. Although physical abuse in the workplace is uncommon, it can still happen. So in the event that a coworker or superior punches, slaps, or even kicks you, then he has already committed a criminal act.
Pay attention to verbal bullying
This is the kind of bullying that is harder to detect as there is always going to be a lot of verbal conflict in just about every type of workplace. However, you should still be able to determine the different varieties of verbal bullying.
- Shouting or yelling of any sort to an employee
- Singling out an employee for any unjustified criticism or blame
- Practical jokes that purposely target a single individual or a small group
- Excluding an employee from company activities or ignoring the employee’s contributions to work projects
Identify all of the early warning signs
There is a chance that you are the victim of bullying and you may not even know it. There are some warning signs that should reveal whether you or someone else is becoming a victim of workplace bullying. These warning signs include:
- Your boss holding surprise meetings that serve no purpose other than to humiliate you in front of everybody
- Those in Human Resources telling you that harassment is not illegal and that you should work this problem out with your tormentor on your own
- There are witnesses to the bullying, yet they do not take any form of action
- When you yourself are accused of harassment by your tormentor when you decide to confront him or her
- People at work have been told to stop talking to you or to stop socializing with you
Go through the policies of your company
There are bound to be company policies that will help you properly file your complaint. You can go through your employment contract to help see if there are any policies regarding how you can voice out your concerns to your superiors. In the event that you cannot find anything, then you always have the option to contact Human Resources and ask what the current company policy is regarding bullying.
Read your collective bargaining agreement
If you belong to a union, then your collective bargaining agreement should have an outline regarding the union’s grievance procedure. You should go over the agreement to help you find the appropriate procedure to follow. You can also contact your union representative and tell them about the details of the bullying.
Document any of the bullying
Before you report any bullying that you may have witnessed or experienced, the first thing that you need to do is to document the offending behavior as best as you can. If you have any emails or voicemails, then make sure that you keep those as you can use them as evidence. If the bullying were to happen face-to-face, then remember as many details as possible:
- When and where the bullying took place
- The substance of the bullying
- The people that were involved in the bullying
Harassment Complaint Form
Employee Contract Complaint
Employee Internal Complaint
Civil Service Employee Complaint
Employee Complaint Concern Form
Report the bullying to the right authoritative figure
You should never hesitate to report any type of bullying that you are a victim or a witness of. If you report these bullies and they are reprimanded for their actions, then most of them are willing to change for the betterment of the company and its employees. You should always follow the procedures your company follows when it comes to bullying.
- If your company does not have any policy for bullying, then you should speak to your supervisor. In the event that the supervisor is the offender, then the next thing you can do is contact Human Resources.
Understand the federal anti-discrimination laws
If the basis for the bullying is a person’s race, color, pregnancy, sex, national origin, or disability, then that would constitute immediate illegal discrimination. Age discrimination is also possible for those that are above 40. The federal agency tasked with enforcing the federal anti-discrimination laws is the Equal Employment Opportunity Commission (EEOC).
Find state or local anti-discrimination laws
The state or the country that you live in may have anti-discrimination laws that are much broader than federal law. You can easily find the applicable laws by doing a simple web search that can provide you with the information that you need. If you cannot find anything on the Internet, then you can contact your state’s Department of Labor and ask about state-specific anti-discrimination laws.
Locate the appropriate EEOC office or any similar agency
There may be other agencies than just the EEOC that is tasked with investigating any kind of illegal discrimination. If you live in a state or country that has its own agency, then you can have the option of contacting either the EEOC or the agency that is designated to deal with the issue within your state. Typically, these agencies work hard to provide workers with great rights, so it only makes sense that you decide to use them to help you out.
Visit a field office to file the complaint
You cannot file a complaint online. You can either visit the field office or you can send the complaint via letter. Depending on the type of office, you may just have to schedule the appointment or you can meet with someone by simply walking in. You should call ahead of time to see if you need to schedule an appointment.
File a charge through mail
You have to make sure that your letter has all of the necessary information for the EOCC to investigate any charges that you have made. You must make sure that your charge/complaint letter contains the following:
- Your complete contact information (name, physical address, cell phone number, and email address)
- Your employer’s complete contact information
- The number of employees that are employed in your worksite
- A short description of the events that you think are discriminatory
- When and where the events happened
- The reason why you or someone else is being discriminated against
- Your signature
Speak to a lawyer
Those in the EEOC will investigate any charges that you have made by contacting your employer. If you want to file a lawsuit, then you need to get a lawyer to handle your case. Be sure to get one who is experienced in dealing with bullying or discrimination cases. Check with your state’s bar association and get a referral from them.
Employment law attorneys are going to be costly. They can charge from around $250 to $600 an hour. They may also be open to representing you on contingency. Under this kind of agreement template, the attorney will collect a fee if you happen to win the case. The fee will be a percentage of your award for damages (typically 35-40%).
If you would like to learn more regarding employee complaints, such as learning how to make use of HR complaint forms, then go through any of the related posts on this page.