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Table of Contents

  1. 5 Steps to Write a Tenant Welcome Letter
  2. 1. House Tenant Welcome Agreement Letter Template
  3. 2. Free Standard Tenant Welcome Letter
  4. 3. Free Professional Tenant Welcome Letter
  5. 4. Simple Tenant Welcome Letter
  6. 5. Free Printable Tenant Welcome Letter
  7. 6. Basic Welcome Letter Sample
  8. 7. Free Tenant Welcome Letter Example
  9. 8. Editable Welcome Letter Template
  10. 9. Free Sample Tenant Move In Letter
  11. 10. Free Corporate Tenant Move-In Letter
  12. 11. New Tenant Welcome Letter
  13. 12. Free Elegant Tenant Welcome Letter

11+ Tenant Welcome Letter Templates

A tenant welcome letter is a great way to make the new tenant feel special and at the same time, give specific instructions regarding the property/house and payment of rent. It will also provide helpful information about utilities, maintenance issues around the house, neighbors who will be helpful and emergency contact numbers for help.

5 Steps to Write a Tenant Welcome Letter

Step 1: Display the Company Name and Address in Bold

Every letter that goes out of your company speaks for you and leaves an impression on the reader. It is, therefore, necessary to boldly display the company name, address and contact details at the top. If you have a logo, it’s all the better. You may display the logo at the centre or the side of the document.

Step 2: Cover All Relevant Points

Be sure that you do not leave out any point that should be included in a welcome letter like managing utilities, repairs and maintenance and other rules that are of importance. You may keep paragraphs for each point to give the letter a neat and systematic look.

Step 3: Be Clear about Payment and Penalties

Clearly mention all details regarding rent payment of the first month, regular rent, mode of payment, due dates, penalties applicable for late payments and deposit amount payable. If there are extra charges which would be included in the rent, they should be clearly mentioned as well.

Step 4: Give Details about Available Resources

A new tenant is going to be new to the neighborhood as well. Hence you will need to make him aware of all the resources at his disposal, and how they need to be taken care of. This will help minimize unnecessary stress and anxiety for both the parties later on, if things, unfortunately, go the wrong way.

Step 5: Mention the Attachments/Forms

The tenant welcome letter will most probably have some attached documents for the tenant to fill up and submit back to the landlord/manager. It may be a maintenance form or a property checklist. The letter should mention which documents he will find attached and when they need to be submitted

1. House Tenant Welcome Agreement Letter Template

house rental agreement letter template
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File Format
  • MS Word
  • Google Docs
  • Outlook
  • Apple Pages
  • PDF

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2. Free Standard Tenant Welcome Letter

standard tenant welcome lettermelmetts.com
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File Format
  • PDF

Size: 27 KB

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This document has three welcome letter templates in pdf which are concise and have a cordial and polite tone; but cover all the details regarding repairs, late fees, property rules and discount for rent payment. The template is made in pdf format, which can be modified and printed easily.

3. Free Professional Tenant Welcome Letter

professional tenant welcome lettersbmigroup.com
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File Format
  • PDF

Size: 96 KB

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Use this professionally designed new employee welcome letter in word to give your tenant a warm welcome, while also giving instructions regarding insurance, deposits, notice before leaving and guidance regarding all issues at the same time. The document is available in editable pdf format. It has a page border and attractive logo on each page.

4. Simple Tenant Welcome Letter

simple tenant welcome letteruwmrentals.com
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File Format
  • PDF

Size: 88 KB

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This tenant welcome note template is simple but very well presented, to give the tenant complete guidance about the available facilities in the new place, payment of rent and initial set up of utilities. It makes him aware of the rules he has to follow to avoid any inconvenience to others around. This basic template is a helpful guide for landlords and property managers.

5. Free Printable Tenant Welcome Letter

printable tenant welcome lettergroupimaging.com
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File Format
  • PDF

Size: 275 KB

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This is a employee welcome letter in google docs written to welcome a new tenant. It gives information regarding all issues in the form of faqs making it easier to comprehend and follow. Helpful contact numbers are provided to make the adjustment process easier. It has an inspection report attached so that the tenant may report minor maintenance issues.

6. Basic Welcome Letter Sample

basic welcome lettertysonandhooksrealty.com
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File Format
  • PDF

Size: 129 KB

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Here is a basic letter of introduction giving step by step guidance about payment of rent and mode of payment, how to handle maintenance issues and table of useful contacts for getting started with utilities. It also contains a page about moving out instructions and security deposit amount.

7. Free Tenant Welcome Letter Example

tenant welcome letter examplelandlordleaseforms.com
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File Format
  • Docx

Size: 67 KB

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This is a simple minimalist introduction letter template in PDF, hence it is very easy to edit. It mentions the due dates for payment of rent and gives instructions about how to handle repair and maintenance issues. The letter will have an inspection checklist for the tenant to fill up and submit at the earliest.

8. Editable Welcome Letter Template

editable welcome letter templatedloudfront.net
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File Format
  • Docx

Size: 494 KB

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Use this editable and simple .docx cover letter to give your tenant a warm welcome. The content is well laid out covering all the elements ranging from payment options to deposits and utility contacts. There are blank spaces in the sample template where you can insert utility contacts and emergency numbers.

9. Free Sample Tenant Move In Letter

sample tenant move in letteruniversityhill.com
Details
File Format
  • Docx

Size: 13 KB

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This concise, well-drafted sample letter of introduction is designed in ms word. It mentions a contact number for utilities and instructs the tenant on how to address maintenance through the company website as well as how to handle trash and recycling issues as per the lease agreement.

10. Free Corporate Tenant Move-In Letter

corporate tenant move in lettercabellreid.com
Details
File Format
  • PDF

Size: 23 KB

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This is a systematic and well laid out letter to welcome a new tenant. It has placed various instructions with underlined headings in different paragraphs which gives the formal letter format and aesthetically pleasing look. It is also easy to comprehend at a glance. A perfect letter layout which can be used directly after download.

11. New Tenant Welcome Letter

new tenant welcome lettersteeltownrentals.com
Details
File Format
  • PDF

Size: 262 KB

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This tenant welcome letter template is beautifully designed in PDF format. The regular instructions about rent, utilities, maintenance, etc. are given in detail under colorful headings giving the document and systematic look. The template will need only simple modifications before printing,

12. Free Elegant Tenant Welcome Letter

elegant tenant welcome letternknarula.com
Details
File Format
  • PDF

Size: 43 KB

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This is an elegant, brief and beautifully designed cover letter template in PDF format giving the tenant local numbers to set up gas and electricity utilities before moving in. It also mentions security deposit amount, monthly rent and other charges which may be applicable. The simple template is easy to edit and print.

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