8+ Proposal Rejection Letter Templates

We often abhor the thought of being rejected—whether in relationship, business, or employment. But as humans, we are given the ability to handle rejection well. Let us take for example, when you receive a rejection letter from a potential employer, we know that it is important to handle and respond the job rejection letter in a professional way.

Unknown to many, job rejection, although bad news, may come with a number of benefits. Subconsciously, it teaches an unsuccessful applicant patience and to motivate even better. It’s okay to get disappointed, but a rejection letter sample shows you that there is a different path to explore!

Formal Business Proposal in Word

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Size: 5 kB

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Project Proposal Rejection

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Size: 3 kB

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Bid Proposal Rejection in PDF

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Size: 45 kB

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Short Vendor Proposal Rejection

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Size: 3 kB

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What to Include in a Bid Rejection Letter

In the business world, sometimes you win and there are times you lose, and bid rejections are an inevitable part of a formal business transactions. After the bidding process has been completed, a winning proposal is award to the one who deserved it and you send rejection letters to the losing bidders. Although it is highly crucial for the sender to know the elements to be included in the letter, it is also equally important to know the things to exclude.

When writing a bid rejection letter, it should politely notify the bidder that their proposal wasn’t the best one for the project. Explain to the bidder the reason in a brief, concise, and gracious way as possible. If you want the easiest and most convenient way to write a bid rejection letter, you can download from our collection of rejection letter templates on our website.

But how about if you want to write a business email of proposal rejection? You should keep in mind that when writing a business proposal rejection letter, it needs to be

  • formal,
  • short,
  • direct yet polite, and
  • identifies good reasons behind your decision to reject their proposal.

Check out our website as we offer a myriad collections of business templates, including offer rejection letters.

Loan Proposal Rejection

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Size: 3 kB

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Sales Proposal Rejection

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Size: 5 kB

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Proposal Rejection Letter

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Size: 12 kB

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Conference Proposal Rejection

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Size: 3 kB

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Dos and Dont’s of a Proposal Rejection Letter

We all know that writing a rejection letter isn’t easy for us. So how can you deliver the bad news politely and graciously?

  • Do thank the person/organization for their time, effort, and interest.
  • Do personalize your letter by inserting the bidder’s name.
  • Do get straight to the point.
  • Do sign the letter with “Best wishes,” “Warm regards,” or “All the best.” Make sure to sign it with your name and job title.
  • Don’t inform the bidder who you picked ahead of them.
  • Don’t close your doors; instead, offer hope of collaborating in future projects.
  • Don’t use the words “I’m sorry,” “unluckily,” or “unfortunately.”

At the end of your day, your rejection letter should not be the reason to get someone discouraged; hence, it should motivate them to do their best next time. Before you close this article, feel free to also look through our selections of professionally written business rejection letters.

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