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9+ Sample Run Sheet Templates

If you’ve ever had to direct a program or organize an event, you will have used a schedule of some sort. A run sheet is a special kind of schedule used by all kinds of professionals in various settings, from filmmakers to event organizers, logistical desk clerks, stage directors, and delivery agencies. A run sheet is an outline of the program, and it will tell you how to run the show. It does this by listing all the events, cues, procedures, or milestones to hit over the course of the process.

Here you can find a Sheet Template to help you in any of these purposes. Download them now as free PDF guidelines.

Event Run Sheet Template

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Size: 6 kB

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Demo Run Sheet Template

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Size: 38 kB

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Conference Workshop Run Sheet Template

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  • PDF

Size: 109 kB

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Driver Run Sheet Template

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Size: 409 kB

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Delivery Run Sheet Template

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Size: 14 kB

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What Is a Run Sheet?

A run sheet is a document that lists the action steps to take during a specific process. When it comes to organized programs, the run sheet will also list out the events or cues to run through in chronological order. Each segment on the run sheet will last for a scheduled time block on the total run time.

In the film industry, a run sheet for a film shoot will list the scenes and directions for that filming session. This run sheet will take the form of a “shot list.” (See also Call Sheet Template for another kind of film schedule.)

How Is a Run Sheet Different from an Agenda?

This question comes up when you see something like the Demo Run Sheet Template, which looks suspiciously similar to an event agenda.

But agendas are not the same as run sheets, although they share overlapping forms and functions. Take note

  • an agenda lists only the key points and milestones to hit during the session. It doesn’t prescribe how you get to each point or how you transition from item to item, while
  • a run sheet will list key events and procedures spanning the whole routine and will more than often lay down the actual tasks you have to do.

A run sheet can take many forms:

  • In the Payroll Run Sheet Template, the whole process of setting up payroll is prescribed with a checklist of specific tasks. (See also Client Testing Run Sheet for another good example.)
  • With the Delivery Run Sheet Template, each item in the list serves to create a road map of checkpoints. This is actually more similar to the assistant director’s shot list than an agenda.
  • In the case of the Patient Run Sheet Template, certain predetermied details need to be provided from an assessment of the situation. Depending on these details, certain procedures are then dictated.

A run sheet is a road map, not just a list of stops. It might also serve as an information deposit listing who is responsible for each task and the venue for each scheduled event. (For budget information, an Expense Sheet Template will be more useful.)

Patient Run Sheet Template

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Size: 55 kB

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Payroll Run Sheet Template

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Size: 217 kB

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Client Testing Run Sheet Template

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Size: 85 kB

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Department Run Sheet Template

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  • PDF

Size: 89 kB

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Simple Run Sheet Template

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  • PDF

Size: 66 kB

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How to Use These Templates

These templates should give you a variety of patterns to choose from, depending on what you need. All of them can be downloaded for free, so try more than one until you get your run sheet working smoothly for you.

During the event, you might also want to use a Score Sheet Template to keep track of the running.

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