Free Planning a Charity Event Checklist

Decide on the cause or organization to support.

Create a budget forecast.

Establish the goals for the event.

Assemble an organizing team.

Set a date and choose a venue.

Create an event tagline and logo.

Develop a promotion plan.

Create and distribute flyers/posters.

Run a social media campaign.

Reach out to media partners.

Arrange for catering.

Plan the event schedule.

Organize event decorations.

Prepare registration materials and name tags.

Arrange event security and first aid.

Identify and approach potential sponsors.

Plan sponsorship packages.

Develop a donation collection system.

Send thank-you letters to donors and sponsors.

Keep records of donations for tax purposes.

Gather feedback from attendees.

Assess the financial performance of the event.

Prepare event report.

Distribute press releases for event success.

Debrief with the event team.