Date:

[Month Day, Year]

Location:

[Your Company Address]

Time:

[Meeting Start Time] - [Meeting End Time]

Prepared by:

[Your Name]

Email:

[Your Personal Email]

Phone:

[Your User Phone]

Name

Department/Role

Email

Phone

[Attendee 1 Name]

[Department/Role]

[Attendee 1 Email]

[Attendee 1 Phone]

Item No.

Description

Lead

Time Allocated

1

Introduction and Purpose of Meeting

[Lead Name]

[10 mins]

2

Review of Previous Hazard Assessments

[Lead Name]

[20 mins]

3

Identification of New Hazards

[Lead Name]

[30 mins]

4

Risk Assessment and Mitigation Strategies Discussion

[Lead Name]

[40 mins]

5

Action Items and Assignments

[Lead Name]

[20 mins]

6

Closing Remarks and Next Steps

[Lead Name]

[10 mins]

Item No.

Discussion Point

Decision/Outcome

Responsible Party

1

[Overview of the company’s health and safety policy]

[Reaffirm commitment to safety]

[Name]

2

[Analysis of previous hazard incidents]

[Identified areas for improvement]

[Name]

3

[Identification of potential new hazards]

[Listing of new hazards and risk levels]

[Name]

4

[Strategies for risk mitigation]

[Approved mitigation strategies]

[Name]

5

[Assignment of action items]

[Distribution of tasks and deadlines]

[Name]

6

[Scheduling of next meeting]

[Set date for next meeting]

[Name]

Item No.

Action

Responsible Party

Deadline

1

[Implement agreed mitigation strategies]

[Name]

[Due Date]

2

[Monitor and report on mitigation strategy effectiveness]

[Name]

[Due Date]

3

[Conduct regular hazard assessments]

[Name]

[Due Date]

4

[Update safety policies as required]

[Name]

[Due Date]