[Date]

[Tenant's Full Name]

[Tenant's Address]

[City, State, Zip]

Dear [Tenant's Name],

As we approach the conclusion of your rental agreement for the property located at [Property Address], we would like to extend our sincerest thanks for choosing to make your home with us. We hope that your time at the property was pleasant and that it met all your expectations.

This letter serves to confirm that the lease agreement will officially end on [Lease End Date], as per the terms originally agreed upon. To ensure a smooth transition, we kindly request the following:

• Property Inspection: Please contact our office by [Date] to schedule a final walkthrough of the property. This is to assess its condition and identify any potential areas of concern that may need to be addressed.
  

• Return of Keys: All keys to the property must be returned to our office on or before [Lease End Date]. If you anticipate any issues meeting this deadline, please inform us as soon as possible.
  

• Forwarding Address: To facilitate the return of your security deposit, please provide us with your forwarding address. We aim to return the deposit within [Number] days after the lease end date, subject to any deductions for repairs beyond normal wear and tear.
  

• Utility Accounts: Remember to close or transfer all utility accounts out of your name effective no later than [Lease End Date]. Please provide us with confirmation of this action.
  

• Cleaning and Repairs: We remind you to leave the property in a clean condition and to repair any damage caused during your tenancy. This will help in ensuring the full return of your security deposit.
  

Should you have any questions regarding the move-out process or if you need further clarification on any of the above points, please do not hesitate to contact us at [Your Company Number]. We are here to assist and make this transition as smooth as possible for you.

Thank you once again for being a valued tenant. We wish you all the best in your future endeavors and hope that you will consider us again should you ever need a rental property in the future.

Warm regards,

[Your Name]

[Your Position]

[Your Company Number]

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