Letter Outline

1. Heading

• Your Address (optional for personal letters)

• City, State, Zip Code (optional)

• Date (e.g., October 9, 2054)

2. Greeting/Salutation

• Formal: “Dear [Title] [Last Name],” (e.g., Dear Mr. Smith,)

• Informal: “Hi [First Name],” or “Hello [First Name],”

3. Opening Paragraph

• Purpose of the Letter: Briefly introduce the purpose of your letter. For example:

  • Personal letter: “I hope this letter finds you well.”

  • Formal letter: “I am writing to express my interest in...”

4. Body Paragraph(s)

• Main Content:

  • Personal Letter: Share news, updates, or personal reflections.

  • Formal Letter: Use separate paragraphs for details, arguments, or requests.

  • Business Letter: Clearly discuss the purpose in a concise, professional manner.

5. Closing Paragraph

• Wrap-Up: Summarize key points, express thanks, or outline next steps.

• Personal Letter: “I look forward to hearing from you soon.”

• Formal Letter: “Thank you for considering my request.”

6. Closing/Signature

• Formal Closing: “Sincerely,” “Best regards,” or “Yours faithfully,”

• Informal Closing: “Best,” “Take care,” or “With love,”

• Your Name: Leave space for a signature (if needed) and type your name below.

7. Postscript (Optional)

• P.S.: Add any additional thoughts or reminders.

Letter Templates @ Template.net