Letter Request for Approval of Purchase
October 22, 2050
Orlando Mills
Chief Financial Officer
[Your Company Name]
[Your Company Address]
Dear Mr. Orlando,
I hope this message finds you well. I am writing to seek your approval for the purchase of new high-efficiency printers for our office. After reviewing our current equipment and considering the growing demands of our operations, I believe that this purchase will significantly enhance our productivity and reduce operational costs.
Details of the Purchase:
Item/Service Description: High-efficiency multi-function printers
Vendor: ABC Office Supplies
Cost: $15,000
Justification: Our current printers are outdated, leading to frequent breakdowns and increased maintenance costs. The new models offer faster printing speeds, lower energy consumption, and improved print quality, which will benefit all departments.
Budget Impact: This purchase has been accounted for in our annual budget, and I have confirmed that we have sufficient funds available.
I have attached the vendor quotes, specifications, and a cost-benefit analysis for your review.
I kindly request your approval to proceed with this purchase at your earliest convenience, as we anticipate increased printing needs for the upcoming quarter.
Thank you for considering this request. Please feel free to reach out if you have any questions or need further information.
Best regards,
[Your Name]
Procurement Manager
[Your Company Name]
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