Free Request Letter to University Outline

[Date]

[Recipient's Name]
[University Name]
[Department/Office Name]
[University Address]

Dear [Recipient's Name],

1. Introduction

• Briefly introduce yourself, including your full name, student ID number (if applicable), and your current academic status (e.g., undergraduate student, graduate student, or prospective student).
  

• State the purpose of the letter right away. Example: "I am writing to request [specific request]."

2. Details of the Request

• Provide a detailed explanation of what you are requesting. Be clear and specific to avoid confusion.
  

  • Example: If you're requesting an extension, mention the deadline you are asking to extend and for how long.
    

  • Example: If you need documentation, specify the type of document (e.g., transcript, recommendation letter).

3. Supporting Information

• Include any relevant information that supports your request.
  

  • This could be reasons for your request (e.g., personal, medical, academic difficulties).
    

  • Attach or mention any documents (e.g., doctor's note, academic record) if necessary.

4. Request for Follow-Up

• Ask for confirmation of receipt of the letter and provide a time frame for when you hope to receive a response.
  

• Example: "Please let me know if this request can be processed by [specific date]."

5. Gratitude and Closing Statement

• Express gratitude for their time and consideration.

• Offer to provide any additional information they may need to process the request.

Sincerely,

[Your Name]
[Your Student ID Number]
[Your Program]

Letter Templates @ Template.net