Free Community Center Fundraising Agreement

This Community Center Fundraising Agreement ("Agreement") is made and entered into by and between [Your Company Name] (hereinafter referred to as "Community Center"), located at [Your Address], and [Recipient Organization Name] (hereinafter referred to as "Recipient"), located at [Recipient Address]. This Agreement outlines the terms and conditions under which [Your Company Name] will collaborate with the Recipient in a fundraising initiative to support the Community Center's mission and programs.

Effective Date: [Day, Month, Year]
Agreement Term: From the Effective Date until [Day, Month, Year]
Amount Target: $[150,000]

1. Purpose of Fundraising

The purpose of this Agreement is to detail the obligations of both the Community Center and the Recipient with respect to the fundraising initiative. The funds raised through this collaboration will be used to support the operations, programs, and ongoing development of [Your Company Name]. The primary goal is to raise money for:

• Community Outreach: Expanding educational and community service programs

• Building Improvements: Supporting infrastructure, facility upgrades, and maintenance

• Resource Allocation: Ensuring availability of essential materials and supplies for the community

Both Parties will work together to ensure the success of the campaign and to meet or exceed the fundraising goals.

2. Roles and Responsibilities

2.1 Community Center Responsibilities

1. Provide Fundraising Materials: The Community Center will provide all necessary fundraising materials, including brochures, banners, donation forms, and promotional content. These materials will be used by the Recipient during the campaign.

2. Host Fundraising Events: The Community Center will organize, manage, and oversee fundraising events, which may include galas, online donation drives, and community activities.

3. Offer Tax Deductions: The Community Center will ensure that all donations are processed according to tax regulations and provide tax receipts for donations over $[150].

4. Distribute Funds: The Community Center will manage and track all funds raised and ensure they are directed toward the approved projects as outlined in this Agreement.

2.2 Recipient Responsibilities

1. Promote the Fundraising Campaign: The Recipient agrees to actively promote the fundraising initiative through their channels, including social media, email campaigns, and any other relevant platforms. This includes sharing details of the event and encouraging donor participation.

2. Assist in Event Coordination: The Recipient will assist in the planning and execution of fundraising events, offering volunteers, event space (if applicable), and any other required logistical support.

3. Provide Donor Updates: The Recipient will work with the Community Center to ensure donors are regularly updated on the progress of the campaign, including milestones reached and how the funds are being used.

4. Distribute Community Impact Reports: At the conclusion of the campaign, the Recipient will work with the Community Center to produce a report that outlines the impact of the donations and the successful execution of the campaign.

3. Fundraising Campaign Details

3.1 Campaign Duration

The fundraising campaign will begin on [Start Date] and end on [End Date]. During this time, all activities related to raising funds, including events, digital campaigns, and outreach efforts, will take place.

3.2 Fundraising Methods

The fundraising methods will include but are not limited to:

1. Online Donation Platforms: Donors can contribute via the Community Center’s website, where they can choose to donate one-time or set up recurring donations.

2. Events: Fundraising events hosted by the Community Center will be a central component of the campaign. These may include auctions, concerts, charity walks, and other community-centered events.

3. Corporate Partnerships: The Community Center will collaborate with local businesses and corporations for sponsorships, donations, and matching gifts during the campaign.

4. Direct Mail and Outreach: Direct mail campaigns, phone outreach, and email solicitations will be used to target specific donors and encourage larger contributions.

4. Financial Terms

4.1 Fundraising Target

The financial target for the campaign is $[150,000]. Both Parties agree to make best efforts to meet or exceed this goal by the end of the campaign.

1. Use of Funds: Funds raised will be used to support community programs, facility upgrades, and other needs of the Community Center as described in Section 1.

2. Financial Reporting: Both Parties agree to maintain transparent financial records. The Community Center will provide the Recipient with quarterly updates on the fundraising totals and expenses associated with the campaign.

4.2 Donation Processing Fees

The Community Center will handle the processing of donations, which may include processing fees charged by payment platforms or banks. These fees will be deducted from the total funds raised before the funds are used for the intended purposes.

5. Reporting and Transparency

5.1 Campaign Progress Updates

The Community Center will provide the Recipient with regular updates on the progress of the fundraising campaign, including:

• Mid-Campaign Updates: Reports on total funds raised, the success of key events, and strategies to close any gaps between actual fundraising and the target amount.

• Final Campaign Report: At the conclusion of the campaign, the Community Center will prepare a comprehensive final report that includes:

  • Total amount raised

  • Breakdown of funds by fundraising method (events, online donations, corporate sponsorships, etc.)

  • Allocation of funds toward specific projects

  • Impact statement on how the funds have benefited the Community Center and the broader community.

5.2 Donor Acknowledgments

The Community Center will ensure that all donors are appropriately acknowledged for their contributions. Donors will receive tax receipts for donations, and high-level donors will be recognized in campaign materials, including on the website, social media, and during events.

6. Legal and Compliance

6.1 Compliance with Laws and Regulations

Both the Community Center and the Recipient are committed to adhering to all applicable local, state, and federal laws, as well as regulations governing fundraising activities. This includes, but is not limited to:

• Fundraising Licenses and Permits: The Community Center will ensure that all necessary licenses and permits are obtained for fundraising activities and events.

• Tax Regulations: The Community Center will comply with tax laws, ensuring that donors receive the appropriate receipts and deductions for their charitable contributions.

• Privacy Laws: The Community Center and Recipient will comply with all data protection laws regarding the handling and storage of donor information.

7. Termination and Dispute Resolution

7.1 Termination of Agreement

This Agreement may be terminated under the following conditions:

1. Mutual Agreement: The Agreement can be terminated at any time by mutual consent, with written notice by both Parties. Any raised funds by this point will be utilized in accordance with the goals outlined in this Agreement.

2. Breach of Agreement: If either Party fails to meet their obligations under this Agreement, the other Party can terminate the Agreement after providing written notice and a [30-day] period to resolve the breach.

7.2 Dispute Resolution

Should a dispute arise, both Parties agree to first seek resolution through negotiation. If a resolution cannot be reached, the dispute will proceed to mediation, and if necessary, binding arbitration.

8. Miscellaneous Provisions

8.1 Force Majeure

Neither Party will be held liable for delays or failures in the performance of their obligations under this Agreement due to unforeseen events beyond their control, such as natural disasters, pandemics, or government actions.

8.2 Governing Law

This Agreement will be governed by the laws of the state in which the Community Center is located, without regard to conflict of law principles.

9. Signatures

This Agreement will become effective upon the signatures of both Parties, who have the authority to bind their respective organizations.

[Your Company Name]
Name:                               
Title:                               
Date:                               

[Recipient Organization Name]
Name:                               
Title:                               
Date:                               

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