Military Rebuttal Letter
January 12, 2050
CPT Maria L. Reyes
Commander, [Your Company Name]
[Your Company Address]
Ma’am,
I respectfully submit this rebuttal to the Letter of Counseling (LOC) issued to me on January 8, 2050, regarding the alleged failure to properly secure sensitive equipment during the training exercise on January 6, 2050. While I understand the concerns outlined in the LOC, I believe there are mitigating circumstances and additional details that need to be taken into consideration.
1. Context and Explanation
The LOC states that I failed to ensure the security of the encrypted communication devices and associated peripherals during the Field Integration Exercise (FIE) on January 6, 2050. On that day, my team was tasked with a critical realignment after an unplanned schedule adjustment communicated via email from the operations officer at 0430 hours.
With limited preparation time, I coordinated the movement of the equipment to the Tactical Operations Center (TOC), entrusting the chain of custody to SGT Jamie P. Rivera, who has extensive experience in equipment accountability. A misunderstanding about where the equipment should be staged for transfer occurred, leading to a temporary lapse in oversight.
2. Efforts to Address the Issue
As soon as I was notified that the equipment was unaccounted for at 0730 hours on January 7, 2050, I:
Immediately informed the unit supply sergeant and initiated a systematic search of all staging areas and transport vehicles.
Located the equipment at 1145 hours in a secured storage container where it had been mistakenly placed during the rush to relocate.
Confirmed through the supply sergeant’s report that the encryption devices were neither compromised nor damaged.
I took swift corrective action, including conducting an after-action review (AAR) with my team to identify procedural gaps.
3. Evidence Supporting My Case
To support my rebuttal, I have included the following documentation:
Witness Statement from SGT Rivera: SGT Rivera acknowledges receiving the equipment on January 6, 2050, and describes the miscommunication about its temporary storage location.
Email from Operations Officer: Attached is a copy of the email sent at 0430 hours on January 6, 2050, mandating the early start time and compressed schedule, which contributed to the logistical challenges.
Unit Supply Report: This report confirms that the equipment was fully accounted for by 1200 hours on January 7, 2050, without signs of tampering or breach.
4. My Commitment to Improvement
As a squad leader, I am committed to maintaining the highest standards of accountability and readiness. To prevent future occurrences, I have implemented the following measures:
Established a detailed Equipment Transfer Log to document all exchanges of sensitive items, including dates, times, and personnel signatures.
Scheduled a refresher training session on January 20, 2050, for all team members, focusing on equipment security protocols and accountability procedures.
Coordinated with the operations officer to ensure future scheduling adjustments are communicated with sufficient lead time.
Closing
I take full responsibility for the equipment under my charge and remain dedicated to continuous improvement. I respectfully request that the mitigating circumstances outlined above, along with my proactive efforts to resolve this matter, be considered during the review process.
Thank you for your time and understanding.
Respectfully,
SSG [Your Name]
[Your Company Name], 1st Battalion, 75th Infantry Regiment
[Your Email]
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