University Campus Maintenance Budget
University Name: [University Name]
Fiscal Year: 2085
Prepared by: [Your Name], Facilities Management Department
Date: December 16, 2084
1. Building Maintenance & Repairs
Description | Estimated Cost | Actual Cost | Comments |
|---|
Routine Building Repairs | $125,000 | $130,000 | Includes painting, and minor repairs in classrooms, and dorms. |
Major Building Renovations | $510,000 | $500,000 | Renovations in the science building, auditorium, and library. |
HVAC System Maintenance | $85,000 | $82,000 | Includes annual servicing, air filters, and system upgrades. |
Roof Maintenance & Repairs | $40,000 | $45,000 | Repair of aging roofs in dormitories and academic buildings. |
Elevator Maintenance | $30,000 | $28,000 | Annual inspection and repair of campus elevators. |
Total Building Maintenance & Repairs: $790,000
2. Grounds and Landscaping
Description | Estimated Cost | Actual Cost | Comments |
|---|
Lawn Care and Landscaping | $55,000 | $60,000 | Weekly lawn mowing, tree trimming, and seasonal flower planting. |
Parking Lot Maintenance | $28,000 | $30,000 | Resurfacing and repainting parking lot lines. |
Snow Removal | $18,000 | $22,000 | Winter snow clearing, salting, and plowing. |
Irrigation System Maintenance | $12,000 | $11,500 | Annual inspection and repair of irrigation systems. |
Total Grounds and Landscaping: $113,000
3. Energy & Utilities
Description | Estimated Cost | Actual Cost | Comments |
|---|
Electricity and Power | $205,000 | $210,000 | Energy consumption across academic buildings, dorms, and common areas. |
Water and Sewage | $55,000 | $52,000 | Campus-wide water, sewage management, and waste treatment. |
Heating and Cooling Systems | $80,000 | $78,000 | Seasonal heating and cooling system operation and maintenance. |
Gas for Heating Systems | $35,000 | $33,000 | Annual natural gas costs for heating during winter months. |
Total Energy & Utilities: $375,000
4. Safety and Security
Description | Estimated Cost | Actual Cost | Comments |
|---|
Security Personnel & Services | $105,000 | $110,000 | Hiring additional security guards, patrols, and monitoring services. |
Surveillance System Upkeep | $50,000 | $47,000 | Annual maintenance and upgrade of campus security cameras, sensors, and alarms. |
Emergency Lighting & Safety Features | $30,000 | $28,000 | Upgrading emergency exit lighting, fire alarms, and safety signage. |
Fire Safety Equipment Testing | $25,000 | $24,500 | Inspection and replacement of fire extinguishers, sprinkler systems, etc. |
Total Safety and Security: $210,000
5. Preventive Maintenance
Description | Estimated Cost | Actual Cost | Comments |
|---|
Plumbing Inspections | $32,000 | $30,000 | Quarterly inspections and repairs of campus plumbing systems. |
Electrical System Inspections | $45,000 | $43,000 | Preventive checks of wiring, electrical circuits, and circuit breakers. |
Fire Safety Equipment Testing | $28,000 | $27,500 | Maintenance and testing of fire extinguishers, alarms, sprinklers, and emergency systems. |
Roof Inspections | $15,000 | $16,000 | Annual checks and minor repairs of roofs and drains. |
Total Preventive Maintenance: $120,000
6. Emergency Repairs
Description | Estimated Cost | Actual Cost | Comments |
|---|
Emergency Repairs Fund | $55,000 | $60,000 | Funds are reserved for unanticipated emergency repairs (e.g., flooding, electrical issues). |
Total Emergency Repairs: $60,000
7. Inventory & Equipment Management
Description | Estimated Cost | Actual Cost | Comments |
|---|
Maintenance Tools & Supplies | $23,000 | $25,000 | Purchase of tools and materials for routine and emergency repairs. |
Cleaning Equipment | $13,000 | $12,500 | Purchasing and replacing janitorial equipment (e.g., vacuums, scrubbers). |
Safety Equipment (PPE) | $7,000 | $6,500 | Personal protective equipment for maintenance staff. |
Total Inventory & Equipment Management: $45,500
Total Campus Maintenance Budget:
Category | Estimated Cost |
|---|
Building Maintenance & Repairs | $790,000 |
Grounds and Landscaping | $113,000 |
Energy & Utilities | $375,000 |
Safety and Security | $210,000 |
Preventive Maintenance | $120,000 |
Emergency Repairs | $60,000 |
Inventory & Equipment Management | $45,500 |
Grand Total for Campus Maintenance (2085): $1,713,500
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