Simple University Event Budget
Event Name: Annual University Tech Fest
Event Date: May 5–6, 2090
Prepared By: [Your Name]
Category | Estimated Cost ($) | Actual Cost ($) | Notes |
|---|
Venue | 5,000 | 4,800 | The Main Auditorium is booked for two days |
Marketing | 1,500 | 1,600 | Includes posters, online ads, and social media promotions |
Catering | 3,000 | 2,950 | Meals for 300 attendees, including coffee breaks |
Guest Speakers | 4,000 | 3,800 | Honorarium and travel expenses for three speakers |
Audio/Visual | 2,500 | 2,400 | Equipment rental (mics, projectors, screens) |
Decorations | 800 | 850 | Banners, stage design, and seating arrangements |
Staffing | 1,200 | 1,150 | Volunteer stipends, security, and event staff |
Miscellaneous | 500 | 450 | Contingency fund for unexpected costs |
Total Estimated Cost: $18,500
Total Actual Cost: $17,550
Revenue Sources
Revenue Source | Estimated Income ($) | Actual Income ($) | Notes |
|---|
University Grant | 10,000 | 10,000 | Approved funding from the administration |
Ticket Sales | 6,000 | 6,200 | 310 tickets sold at $20 each |
Sponsorships | 3,000 | 3,100 | Sponsored by three local tech companies |
Total Estimated Revenue: $19,000
Total Actual Revenue: $19,300
Summary:
Projected Profit/Loss: +500
Actual Profit/Loss: +750
Budget Review Date: April 20, 2090
Approval Authority: University Events Committee
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