Free Sample Building Maintenance Report

Date: December 20, 2050
Building Name/Address: Sunshine Apartments, 123 Main Street, Springfield, IL 62701
Prepared By: [Your Name], Maintenance Supervisor

Section 1: General Information

• Report Period: December 1, 2050, to December 19, 2050

• Inspection Conducted By: [Your Name]

• Purpose of Inspection: To evaluate and document the condition of Sunshine Apartments, identify maintenance needs, and ensure compliance with safety and operational standards.

Section 2: Summary of Findings

Overall Condition of Building:

• Structural Integrity: Good

• Cleanliness: Fair

• Safety Compliance: Fair

Section 3: Detailed Inspection Results

1. Exterior Inspection

• Roof: No visible leaks or damage observed. Gutters are partially clogged with leaves.

• Walls: Minor cracks were identified on the east-facing wall; there is no immediate threat but it requires monitoring.

• Windows/Doors: Windows are in good condition. The main entrance door has a loose hinge that needs repair.

• Parking Lot/Sidewalks: Two potholes in the parking area require immediate patching.

2. Interior Inspection

• Walls/Ceilings: Water stains were observed on the ceiling in Apartment 302, likely from a plumbing issue.

• Floors: Common areas show minor scuff marks; no significant damage.

• Lighting: 5 light fixtures in the basement are non-functional and require replacement.

3. Mechanical Systems

• HVAC Systems: Filters need replacement. No operational issues were reported.

• Plumbing Systems: Slow drain reported in Apartment 302. No leaks were detected elsewhere.

• Electrical Systems: The breaker panel is functioning normally. One power outlet in Apartment 204 is non-operational.

4. Safety Systems

• Fire Alarms/Extinguishers: All fire extinguishers inspected; two units require immediate refilling.

• Emergency Exits: Clear and accessible. Exit signs and lights are operational.

Section 4: Recommended Actions

1. Roof Maintenance: Clean gutters by December 23, 2050.

2. Wall Monitoring: Conduct monthly inspections on the east-facing wall cracks.

3. Lighting Repairs: Replace faulty fixtures in the basement by December 25, 2050.

4. HVAC Service: Replace filters and schedule routine servicing by January 5, 2051.

5. Plumbing Repair: Investigate and resolve slow drain in Apartment 302 by December 24, 2050.

6. Fire Extinguisher Refill: Refill two extinguishers and verify expiration dates by December 22, 2050.

Section 5: Maintenance Schedule

Section 6: Photos/Attachments

1. Photo 1: Crack in the east-facing wall (attached).

2. Photo 2: Potholes in the parking lot (attached).

3. Photo 3: Water stains on the ceiling in Apartment 302 (attached).

4. Photo 4: Non-functional light fixtures in the basement (attached).

Prepared By:

[Your Name]

Maintenance Supervisor

Approved By:

Jane Smith

Building Manager

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