Event Expense Sheet
Prepared by: [Your Name]
1. Venue Costs
Item | Description | Cost |
|---|
Rental Fee | Cost to rent the venue for the event | $2,000 |
Security Deposit | Refundable deposit for any damages | $500 |
Setup/Teardown Fee | Cost for setup and cleanup services | $300 |
2. Catering Costs
Item | Description | Cost |
|---|
Food and Beverage | Meals and drinks provided for attendees | $1,500 |
Service Charges | Gratuities and service fees | $250 |
Rental Equipment | Tables, chairs, linens, and dinnerware | $200 |
3. Staffing Costs
Item | Description | Cost |
|---|
Event Planner | Professional fee for planning and executing the event | $1,000 |
Staff | Waiters, bartenders, and other staff | $800 |
4. Entertainment Costs
Item | Description | Cost |
|---|
DJ/Band | Live music or DJ services for entertainment | $600 |
AV Equipment | Audio-visual equipment, including microphones and speakers | $400 |
5. Miscellaneous Costs
Item | Description | Cost |
|---|
Decorations | Floral arrangements, centerpieces, and decor | $300 |
Transportation | Shuttle service for guests | $200 |
Marketing | Promotional materials and advertising | $150 |
6. Total Estimated Cost
The total estimated cost for the event is obtained by summing the individual costs from each category above, ensuring to allocate contingency funds where necessary.
This Event Expense Sheet provides a comprehensive overview of the forecasted expenses involved in organizing the event, categorized by function for ease of understanding and tracking.
