Letter of Intent to Do Business with the Company

The Free Letter of Intent to Do Business with the Company template is going to come in handy when you have another company in mind to reach out to for business reasons. Think of what you can accomplish and it all starts with this free to download and customizable item.

[Company Logo]
[Company Name]
[Street, City, State, Zip Code]
[Tel. No.][Fax No.][Email Address]

[Date]

[Full Name]
[Job Title]
[Company Name]
[Street, City, State, Zip Code]

Re: Letter of Intent

Dear Mr. /Ms. /Mrs. [Last Name],

We are [company name], a [state/country] based company that manufactures biscuits, baked goods, noodles, coffee, energy drinks, cereals, and other foods and beverages under the brands [list of brands]. Our subsidiaries include [list of subsidiaries]. 

We have known that your company owns a chain of convenience stores over [state/country]. In this regard, we would like to offer this Letter of Intent (LOI), which is a framework of [company name] and [client] intention to enter into a business transaction where the former will supply the latter with its products to be sold in retail. 

This LOI sets forth the material terms and conditions that will be used to draft the final contract between [company name] and [client company name]. This LOI has no binding effect between the parties and can be fully negotiated during the drafting of the final contract. A final contract is required to be executed by the parties in order for the terms and conditions set forth herein duly incorporated in the contract to have any legal and binding effect. Any prior agreement or communications between [company name] and [client] is are hereby superseded by this LOI.

[Company name] proposes the following terms and conditions:

Arrangement

[Company name] will provide [client] with an affordable, reliable, and timely supply of its products based on the list provided on the latter’s purchase orders. This will require that the [company name] and [client] maintain a close business relationship and open communications, which will also facilitate a good business environment for the parties. [Company name] will endeavor to provide its best services to [client] by implementing industry standards and best practices. It will also promote the use of technology, advances in processing, and other innovative approaches in order to meet the needs of the [client].

In order to move forward with this transaction, it is imperative that the parties come into a consensus on the following requirements or obligations:

[Company name] agrees to:

Acknowledge and accept the business policies of [client].
Provide extensions for price guarantees as further defined in the final contract.
Provide credit extensions for a period of [time period] or as otherwise agreed upon in the final contract.
Aid [client] in its purchasing activities.
Designate a particular sales team for [client] that will handle any of the latter’s business concerns. This dedicated sales team shall be composed of [composition].
[other items]

[Client] agrees to:

Purchase the products of [company name] under an exclusive or non-exclusive contract based on the declared needs of the [client]. 
Pay the purchase price based on the payment schedule agreed upon in the final contract.
Extend all necessary support required for [company name] to full its obligations under the final contract. 
[other items]

Confidentiality

[Company name] and [client] shall not disclose any proprietary or confidential information acquired through the course of the negotiation process, during the execution of the final contract, and for a period of [time period] after its termination. Disclosure of proprietary or confidential information shall only be allowed upon express written consent of the owner of the proprietary or confidential information or upon compliance court processes or governmental investigations.

Time

[Client] shall make a final decision to accept the terms set forth in this LOI within [time period] from the date of receipt. 

Governing Law

This LOI and all transactions arising therefrom shall be governed by the laws of [state/country].

Other terms

Delivery of the purchased products shall be free of charge but does not include deliveries to the following areas: [list of locations]
Free delivery only applies to regular or schedule deliveries. Special deliveries shall be subject to charges as may be agreed upon by the parties in the final contract.
[Company name] will withhold a percentage of taxes based on pertinent tax laws. 
Upon its request, [company name] will provide [client] with purchase information free of charge.  
[Company name] will deliver to [client] all withholding tax certificates on a timely basis.
[Company name] will offer free of charge the former’s online store and online tracking system.
[Company name] will offer other services to [client] that may be become available in future time. 

Please indicate your acceptance of the terms and conditions set forth in this LOI by signing and returning a copy of this letter to [company name].  We look forward to setting a meeting with [client] to further discuss the terms of this LOI and to move forward with the drafting of the final contract. If you have any questions or concerns, you may contact me directly through the following: [contract numbers][email address].

You may send the signed copy of this LOI to:

[Full Name]
[Job Title]
[Company Name]
[Street, City, State, Zip Code]

Very truly yours,

[Name and Signature]
[Job Title]
[Company Name]

Acknowledged and agreed:

[Name and Signature]        
[Date]        
[Job Title]
[Company Name]