How to Sort In / Sort Out in Apple Numbers

Sorting data is an important process in spreadsheet applications. Apple Numbers offers a basic sorting function to help users manage and organize data more efficiently.   how-to-sort-in-sort-out-in-apple-numbers

How to Sort In / Sort Out in Apple Numbers

Spreadsheet applications such as Apple Numbers are designed primarily for data processing, analysis and management. If you want to learn how to properly sort out or arrange your spreadsheet data, follow the basic steps below.

  • Step 1: Prepare the Data


    The first step is obviously to input your data in the spreadsheet. Whether it be names, numbers, letters, or any other value, list them down accordingly. For the purpose of this tutorial, the example below is a list of first names and they are listed in random order.

  • Step 2: Select the Data


    The next step is to select the data you want to sort. Choose a column, highlight it then select Column Actions or you can also click the green Column icon located in the lower right corner of the screen. Note that you can highlight more than one column at a time.

  • Step 3: Sort the Data


    Once you open Column Actions, you can arrange your selected data in ascending or descending order. Simply click on either Sort Ascending or Sort Descending. This automatically sorts your values or text in a logical order. Arranging your data in alphabetical order makes it more organized and easy to follow. For example, databases and master lists should be organized, especially if the document contains a large amount of data.

  • Step 4: Format the Data


    As seen in the example above, the names have been sorted out in chronological alphabetical order. After sorting the data, you can choose to further format or edit your spreadsheet. However, this last step is optional. You can change the font, text size, or even the table style using the paintbrush icon on the main toolbar.


How do you sort data in Apple Numbers?

To sort data in Apple Numbers, highlight the cells or column you want to arrange, click Column Actions and select either Sort Ascending or Sort Descending.

How do I arrange ascending order in Apple Numbers?

To arrange data in ascending order, select the column or data, open Column Actions, and click Sort Ascending.

How do you sort and filter in Apple Numbers?

If you need to sort or filter data in Apple Numbers, select the cells or column, open Column Actions then choose either Sort Ascending, Sort Descending, Quick Filter, or Add a Filter from the menu options.

Can you sort in Apple Numbers?

Yes, Apple Numbers has an automatic sort function that users can utilize to arrange their spreadsheet data.

How do you sort numbers and dates chronologically in Apple Numbers?

To sort dates chronologically, simply select the formatted cells or column, click Column Actions, and choose either Sort Ascending or Sort Descending.

How do I sort in Apple Numbers?

Create a spreadsheet, input your data, select the column or the cells you want to arrange or sort, click Column Actions, and tap the Sort function.