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17+ Meeting Calendar Templates in PDF
Oct 18, 2025
Everything in a company works according to the clock. Be it the meetings, the presentations, the events, the interviews—everything needs to be scheduled, planned, and organized beforehand. And what could be better than having meeting calendars to help make work easy? Using a calendar maker allows you to customize layouts that suit your workflow, while calendar templates offer ready-to-use formats for quick planning. Now, draft calendar examples according to your time, your clients’ and employees’ availability to make your business a cakewalk. You can also see more on Marketing Desk Calendars.
17+ Meeting Calendar Templates
1. Business Meeting Calendar Template
2. Business Meeting Desk Calendar Template
5 Steps to Create a Meeting Calendar
Calendars are always helpful once you have put into it the right amount of thought and logic. Allotting date and time slot is easy once you have considered the important aspects like availability, stress release, etc. The steps to creating a sample calendar are:
Step 1: Consider Others’ Constraints
Any decision, be it financial, administrative or whatever, should be taken with the consent of employees and other important heads. Thus before making a meeting simple calendar check up whether others are available.
Step 2: Holidays, If Any, Should Be Highlighted
Any important meeting date or holiday announcement should be highlighted.
Step 3: Do Not Make a Very Tight Schedule
Your meeting modern calendar should have a work-break balance. Do not keep back to back meeting dates as that decreases employee involvement.
Step 4: Do Not Forget to Mention the Venue
If your creative calendar involves organizing meetings in more than one venue make sure you mention it.
Step 5: Keep Details Limited
Details like the name of the organizing authority or committee members need not be mentioned in the basic calendar if not absolutely necessary.
3. Meeting Calendar Template
asean.orgThis meeting calendar template is a brief document noting the details of meetings date held in a series, in an organization. The meetings can be sorted with respect to their similar issues of discussion. The calendar template comprises- the date of the meeting, the venue and the topic of discussion. You can also see more on HR Calendars.
4. Board Meeting Calendar Template
regents.unm.eduWhen a board of directors sit for a meeting of an organization and take important decisions, those dates can be decided using this business calendar template. It comprises the leader’s name, the key staff name, the agenda, etc. Along with that there is the date division, the time allotment, all prepared after proper consideration. You can also see more on Business Desk Calendars in Word.
5. Sample Meeting Calendar Example
iuf.orgThis sample meeting agenda calendar template notes down the date of the meeting and the organization or board or team name that has participated in it. Along with that, there is a brief mention of the agendas to be discussed and the venue and the chairperson’s name. You can also see more on Social Media Calendars in PDF.
6. Annual Meeting Calendar Template
newbranches.orgAn annual meeting calendar as the name suggests organizes a company’s business meets date-wise. This is a calendar format agenda template that helps you in doing the same for your company. Thus the meetings held in October, November and December are listed one after the other. This is followed by the venues, time allotment and other business meet details mentioned underneath. You can follow this format to draft your own annual meet printable calendar.
7. Directors Meeting Calendar Sample
research.uci.eduThis director’s meeting minutes is a template that keeps sample notes of the board of director’s meetings, the dates of it and the meeting committee name. This template is unique. It categorizes the dates of the month on which meetings are to be held in a similar pattern based on the committee that is organizing them. This makes it easier for employees to know which meeting they need to attend and which they don’t. You can also see more on Board of Directors.
8. Board Meeting Calendar Template
merced.ca.usThis board meeting minute templates guides one to divide monthly dates into holidays and meeting dates. This is very effective in appealing to the psyche of the employee. Arranging the work dates along with holidays gives them work satisfaction. You can also see more on Freelancer Meeting Minutes.
9. Community Meeting Calendar
myboca.usA community needs to stick together in thick and thin. In order to that they need to meet frequently as solve the issues that hinder the peaceful working of it. This community meeting sheet template thus helps list the dates of the meetings of a certain community in a weekly or annual basis. The dates, time frame, venue, meeting committee name all are important. You can also see more on Community Templates.
10. Council Meeting Calendar Template
manassascity.orgCity council meeting dates can be organized using this scheduling calendar template. The different colors represent meeting dates, public holiday dates for the city, etc. Download this template to make an effective calendar layout both attractive and easy to remember. You can also see more on School Calendars.
11. Simple Meeting Calendar Template
cheac.orgThis simple meeting calendar agenda templates in PDF is formatted in a way that lists the date of meeting, the time, the participating committee name, the location and maybe the issue in brief. It is followed by the committee name and the issues taken up. Download this template to draft your company’s next meeting calendar efficiently. You can also see more on Business Calendars.
12. Printable Meeting Calendar Template
anaheim.netThese printable outline templates of meeting calendars are efficiently created by us only for you. Download this meeting template for free and create your own meeting calendar in its format. This calendar is usually forwarded to the entire organization since these are big decisions and the entire organization needs to be updated on this. You can also see more on Event Calendars.
13.Yearly Meeting Calendar
dcs.unon.orgThis yearly meeting calendar design template is created to arrange meetings on a yearly basis. It simple notes down when and where a board or team has to meet, what they have to discuss, the time of meeting, etc. So get this template now!
14. Corporate Meeting Calendar
nhmunicipal.orgThis corporate budget calendar template is a sample of how to sample list the corporate meetings of a company date-wise. The template comprises date, day, year, issues to be discussed in the meeting. Edit your own details in its place and your corporate meeting calendar is ready to go.
15. Annual Meeting Calendar Example
cityoforinda.orgThis annual meeting calendar template simple lists the venue and date of the meeting that are to be held in that year. Holidays and exceptions are also mentioned in the template. This is the standard format to draft a calendar of meeting correctly. You can also see more on Annual Meeting Minutes.
16. Meeting Calendar Format
cityofsanmateo.orgThis weekly budget calendar format is the simplest way to draft a calendar. The dates of the meeting, the day, and the exceptions are mentioned. One glance at it will help one understand easily when the next meeting is. The holidays are highlighted in a different color. You can also see more on Promotional Calendars.
17. General Meeting Calendar Template
users.wfu.eduThis simple outline template guides you to make a correct calendar using google calendar. It shows you step by step the processes you need to follow. This blank calendar template can customized as per your needs.
18. Meeting Calendar in PDF
culpeperva.govThis PDF calendar template can also be downloaded, be it a director’s meeting calendar or a weekly meeting calendar. This sample outline template has categorized meeting dates of the year in a different color, holidays in a different color. Follow this simple format and draft your own calendar for the next business or committee meet. You can also see more on Media Calendars.
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