An agency termination letter may be used by any marketing agency when they struggle with understanding a client’s business or prove not to be accountable for the results they provide. Some agencies need to terminate their marketing agency after trying hard to resolve gaps in performance, companies, charities, and professional organizations. This is where an agency termination letter is used either by the agency or an agent for carrying out the termination process.
5+ Agency Termination Letter Templates in PDF
1. Agency Termination Letter Template
2. Sample Agency Termination Letter
3. Agency Termination Letter Format
4. Contract Agency Termination Letter Template
5. Business Agency Termination Letter Form
6. Basic Agency Termination Letter
How to Write an Agency Termination Letter?
Step 1: Basic Information
Take note about who is fired, the business name and the name of the person who performs the termination of work. You will also want to include the year, the letter of separation as well as the day the termination takes effect if those dates are different.
Step 2: Provide the Reason for the Termination
As noted above, a termination is sometimes out of your control. You may be an HR manager pressured to put off an employee who is otherwise productive because the business is going through a rough time. On the other hand, for verbal abuse, excessive tardiness or poor performance, you might be firing an agent or leave an agent.
Step 3: Company Property
Be it a laptop that you’ve received, a company car or just a key card, chances are your employee has something that belongs to the business. For example, some property is provided as a perk of employment in some cases of termination of employees. Please note that if you are going to ask for property back then.
Step 4: Final Paycheck
In case your employee has earned vacation time, you’re usually required to pay them for what they’ve earned. Yet laws vary and you may not have to pay out for holidays or sick leave if you are working with a contractor or part-time employee. What you’ll need to do is pay what your employee is owed. Include by which date they will be paid and how they will collect their final paycheck: in person, by mail or direct deposit. It is often wise then to pay the employee, so that when the letter of termination is signed, the work is finally done.
Step 5: Insurance Details and Other Benefits
In case you have offered services such as health insurance or retirement savings, make sure that your employee understands how this is going to be handled and is outlined in the letter of termination. Give information regarding health insurance and when the insurance runs out. Let them know what their savings are like. Your working relationship may be over but there is still a future for your employee. It will make their transition much easier to give them this information upfront.
Points to Remember While Writing an Agency Termination Letter
An agency termination letter should be written with two components, that is tone and compliance. Closing your employment relationship with the employee on good terms is in everyone’s best interest except if you’re firing them without cause, and a legal termination letter helps reduce the risk of litigation.
Consult a Lawyer
Discuss with an attorney to ensure that you are legally authorized to fire this agent or agency and know more about relevant terms. In some countries, for example, you’re required to give ample notice, severance pay or termination reasons. Even, if it is a layoff, it could include specific regulations.
Have Important Discussions
Determine with your boss or department head when the last day of employment should be. Or in case of terminating from an agency.
Determine the Important Policies
Select all policies that are in place after the termination of an employee, so you can remind them in your letter of termination of employment.
Do the Revision
Keep in mind the sound of your personalized final version of your letter. Be alert but steadfast. Ask a fellow HR employee to read the letter if possible, and let you know if anything sounds wrong.
Reasons Why Companies Fire their Marketing Agency
For the following reasons, a company may decide to depart from a marketing service over time. Marketing agencies can sometimes simply lose their creative spark for your sector or company. This is not necessarily a bad thing as it offers the company a chance to look for creative work elsewhere.
- Regular quality problems in the content.
- Agencies may be terminated because of a lack of accountability to performance metrics.
- Other reasons may include inconsistent response times.
- Some agencies are terminated because of their disregard for their professionalism while having communication with you and the team.
- Agencies are terminated also because similar work is being created for other clients.
- They are fired because of their lack of innovation and any new ideas in the time-being.
Tips to Write a Termination Letter
Make sure you are concise and stay on the topic.
- Make sure you use a proper business letter format while writing your termination letter.
- Do your research before beginning the termination process. This letter is only a part of the process.
- Try to keep it professional and respectful.
- It is wise to show genuine concern instead of no emotion at all in the letter.
- Make sure you do not write anything that you would not want the whole world to see.
- You must be cautious and also seek council from your seniors or legal departments.