Letters are of two types, formal and informal. Usually, a formal letter, also known as a business letter, is a letter from one official institution to another, or among such companies and their clients, customers and other outside persons. Formal letters are used for purposes that are not related to personal matters. And that’s where Formal letter templates are used.
6 Steps to Write a Formal Letter
Step 1: Specify the Objective
The first step to writing a formal letter is to identify the reason why you are writing that letter. Formal letters can be drafted for several reasons. However, usually, such letters are written for official business purposes. You need to establish the ‘why’ before going on to write the letter.
Step 2: Details of the Sender and Date
When you have established why you are writing the letter, you can start to actually write it. You can use a normal pen and paper but it is always advisable to use a digital platform such as Word to write the letter. The first thing to include in the letter is the details of the sender on the top left-hand side. This includes the sender’s address and contact number. The date needs to be written just below this.
Step 3: Details of the Recipient
Leave a line after providing the date and then write the details of the receiver. The format to be followed here is the same as when writing the details of the sender. First, provide the title followed by the full name. After this, the address of the person should be mentioned which must include the postal or zip code, the city, state and country if the letter is international.
Step 4: Provide the Salutation
The next step of writing the letter involves providing the salutation or greeting. The most common and widely used salutation is ‘Dear Sir/Ma’am’ or ‘Respected Sir/Ma’am’ followed by a comma. To sound more formal and professional you can also address the person by their title followed by their surname.
Step 5: Write the Body
The body of the letter includes why you are writing the letter. Since this is a formal letter, ensure that the body is not more than three paragraphs. In fact, it is better if it is lesser than that. Make sure that the content in the body is precise and concise.
Step 6: Conclude With Salutation
Once you have finished writing the body, the letter requires a formal conclusion. This conclusion should be provided in the form of another salutation. Ending salutations generally used include ‘Sincerely’ or ‘Thanking You’ followed by a comma, or simply a ‘Thank You’. This is followed by the full name of the sender and the signature.
14+ Formal Letter Templates
1. Formal Letter of Interest Template
Letters of interest are used to inform the recipient about the preferred interests of the sender. These letters are normally used to contain information that explains why the sender is interested in the recipient’s company. If you want help in writing such a letter then you can make use of this letter template in Word format. The file can be downloaded in Google Docs, Word and Pages format.
2. Formal Apology Letter to client
When you are running a company or business, there will arise situations where you will need to apologize to a client or customer. While doing so, you need to provide the client with a formal apology letter. And that is exactly where our letter template can help you. To use the template, you need to download it in Google Docs, MS Word or Pages format.
3. Formal Invitation Letter Template
Formal invitation letters are used when you have to invite people to a formal or professional event. If you need to make such a letter, then you need to download our letter template in Pages version that has been designed to help you write formal letters of invitation. The available file formats for download include Google Docs, MS Word and Apple Pages.
4. Basic Formal Letter Template
If you have to address some issues related to your professional field, then you need to write a formal letter for the same. Need help with this task? Use this free letter template to help you make such a letter for your needs. The template is readily available for download in PDF and is compatible with both Mac and Windows operating systems.
5. Simple Formal Letter Template
Formal letters need to be strictly professional in tone. However, it also means that the letter should be simple enough to be easily understood. Create a simple formal letter with the help of this letter template in PDF and ensure that the letter is interpreted the way you want it to be. The file is fully editable and printable.
6. Layout of Formal Letter
Did you know that there is a specific layout that you have to stick to while writing a formal letter? If are not aware of this format then you need to download this letter template in PDF. This template will help you serve as a guide in writing a proper formal letter. Make the file yours now by clicking on the download button.
7. Sample Formal Letter Template
Looking for a template to help you write your formal letter? Well, you need not look any further than this letter template! This template file provides you with a sample of a formal letter with original suggestive headings and content written by professional writers. Just tap the download icon to make use of the file. You can also write a formal interview letter with the help of this template.
8. Formal Cover Letter Example
Formal letters can be written for a lot of reasons. However, no matter what kind of formal letter you need to write, this letter sample template can help you in the task. This template provides an example of a formal cover letter that you can use to make one for your own requirements. To get access to the file all you need to do is download the file in PDF format.
9. Formal Letter Writing Skills Template
It is very important to know how to write formal letters since you will need to write such letters at least once in your life. Do you want to know about and learn the skills of writing the best formal letters? Then you need to download this Formal Letter Writing Skills Template. The is available to be downloaded in PDF format and can also be edited if required.
10. Formal Letter of Acceptance Template
Many prospective candidates had applied for the job your company is offering. Now that you have selected the new employee, you need to inform that person about the acceptance. Wondering how to do this? Download this letter template to write an acceptance letter that will inform the individual about it. The template can also be used to draft a formal excuse letter.
11. Formal Verification Letter Template
By the name of it, verification letters are written to verify some information. If you too need to draft such a letter then you need to download our letter template that has been specifically designed to help you draft legal letters for verification purposes. Don’t just keep staring at your screen, hurry and click on the download button!
12. Formal Letter in PDF
Write a proper formal letter with the help of this letter template which is offering you with a file explaining the details of writing a formal letter. The file contains separate sections mentioning points to remember and the format to follow while writing the letter. You need to download the file in PDF format to avail of it. You can also use the file to draft a request letter.
13. Standard Formal Letter Template
One of the advantages of writing a formal letter is that you have with yourself a permanent written record. If you want to make a proper formal letter free of errors whatsoever, you need to download this Standard Formal Letter Template. The file can help you write formal letters suited to your needs. The file is customizable hence can also be used to write a formal rejection letter. Download the file now in PDF to get access to it!