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34+ Complaint Letter Templates
Apr 08, 2024
When you avail of certain products or services that do not meet your expectations, you have the right to complain at some point. Writing a complaint letter is one way of expressing your own statement of dissatisfaction. Any Complaint Letter should contain all your grievances and objections. This could be subject to settlement and compromise. Complaint letter writing is the best resort to address your personal concerns to rectify certain situations. For samples of different letters, check out our collection of more complaint letter templates on our official website template.net that you can use.
It could be an effective means of communication to settle any kind of dispute in a formal and professional way. It is best to handle complaints in the most polite ways possible. You may also see more different types of complaint letters in Word from our official website template.net.
Sample Restaurant Complaint Letter Template
Formal Complaint Letters
Formal Complaint to HR
letters-home.comLandlord Complaint Letters
Landlord Manager Complaint
odos.illinois.eduLandlord Tenant Complaint
letterspro.comThe Complaint Letter to Landlord Template facilitates tenants in formally addressing issues or concerns with their rental property, aiming for a resolution in a clear, respectful, and effective manner.
Employee Complaint Letters
Sample Employee Complaint Response
calhr.ca.govRude Employee Complaint
complaintletter.netThe Rude Employee Complaint Letter Template enables customers to formally report instances of poor service or disrespectful behavior, seeking accountability and improvement in customer service standards.
Purpose of a Complaint Letter
The main purpose of a complaint letter is to ensure that an establishment or any other entity will be made aware of the discrepancies, inconsistencies, weaknesses and/or loopholes of their services and other offerings. From our Complaint Letter Samples, you could also imply that writing complaint letters maintain good relations and civil ties with each individual. If you’re interested in learning about customer complaint letter templates, feel free to click here.
Here are main purposes of a complaint letter:
- Notification. Complaint letters serve to notify product or service companies or anyone you would to complain that there could be product or service discrepancies.
- Exercise right. Every consumer who avails almost anything has the right to raise complaints and be given due quality of whatever is asked.
Difference Between Complaint Letters and Claim Letters
- Complaint letters. A complaint letter plainly reports on a certain complaint. It doesn’t provide suggestions on how to settle disputes yet and it only contains details of a complaint. You can also find a wider variety of complaint letters in Pdf format on our official website at template.net.
- Claim letters. A claim letter includes the basis for your claim stating what is already due for you. It is more straightforward than complaint letters since it already provides for a settlement amenable to parties involved.
Check out our Noise Complaint Letters and see how its content differs from that of claim letters. You can download our complaint letter templates as well.
Noise Complaint Letters
Noise Pollution Complaint
indiastudychannel.comNoise Complaint Response
complaintletter.netComplaint Response Letters
Complaint Final Response
southernhealth.nhs.ukGuest Complaint Response
itrainingexpert.comHotel Complaint Response
complaintletter.netBusiness Complaint Letters
Formal Business Complaint
consumer.georgia.govBusiness Communication Complaint
businessballs.comBusiness Complaint Response
learning.ox.ac.ukCommon Mistakes in Writing a Complaint Letter
Most people are too impulsive when it comes to writing complaint letters. They are too direct with the solutions they want that they do not thoroughly think of the content and approach of the letter in its entirety. To explore similar content, visit our article on service complaint letter templates.
Here are common mistakes done when writing complaint letters:
- Too much emotion. Most complainants tend to become very sarcastic and angry when writing complaint letters. It is not proper to put too much of your emotions into writing as it would not help in settling the dispute. Better yet, address your complaints calmly and be professional in dealing with it. For a wider selection of Formal Letter Templates, check out more options here.
- Generally written complaints. Some complaint letters do not get direct to the point of the author’s intention to complain for a particular issue. There are even no details attached to it which makes it difficult to address the problem. Details about complaints are important for easier identification of solutions. Explore a variety of Professional Letter Templates here.
- Unprofessional approach. Complaint letters in word even use foul language and tone, which is considered a very unprofessional approach. Some would not even know the basics of writing a complaint letter and just enumerate all of their complaints at once.
- Incorrect recipient. Examples of complaint letters that should be carefully written with the right recipient are Tenant Complaint Letters. There is a possibility that you send your letter to the person who cannot even help you with your complaints. Keep on asking politely on someone who can directly assist you with your concerns.
Complaint Letter Checklist
Like our Complaint Letter Templates offered in this page, an ideal complaint letter should contain certain sections that help it become a more effective source of professional communication.
Here’s a checklist on the inclusions of a complaint letter:
- Copies of relevant documents. There could be documents that could be vital in writing your complaint letter. Copies would serve as proof to help you back your complaint.
- Product/service specifications. Important details could help easily identify solutions to your complaints.
- Contact information. It is important that both parties keep in touch until the issue or complaint is resolved. Make sure to leave accurate contact details for updates regarding your complaint. Check out more Personal Letter Templates available here.
Hospital Complaint Letters
Hospital Service Complaint
healthcomplaints.ieHospital Patient Complaint
southtees.nhs.ukSchool Complaint Letters
School Complaint to Parents
letterapplications.comBank Complaint Letters
Bank Account Complaint
shareyouressays.comHotel Complaint Letters
Hotel Noise Complaint
free-sample-letter.comHotel Guest Complaint
which.co.ukProduct Complaint Letters
Product Quality Complaint
consumer.ftc.govWhat Not to Include in a Complaint Letter
If you want to come up with an effective complaint letter. Make sure to heed advice on what not to include in your letter. Below is a list of what shouldn’t be in a complaint letter: You may also check out Warning Letter Templates by clicking here.
- Inappropriate or foul language
- Irrelevant product or service information
- Unprofessional document attachments
If you opt for Funny Complaint Letters, we have available templates that are ideal for you and your intentions.
Customer Complaint Letters
Customer Service Complaint
scribendi.comCustomer Complaint Response
sitepoint.comCustomer Complaint Apology
perfectapology.comCustomer Complaint Acknowledgement
mob.mhcc.org.auStudent Complaint Letters
Student Finance Complaint
complaintletter.org.ukStudent Complaint Response
english-for-students.comStudent Loan Complaint
su.rmit.edu.auPatient Complaint Letters
Patient Complaint Apology
apologyletters.netPatient Complaint Response
seap.org.ukPolice Complaint Letters
Police Station Complaint
techulator.comPolice Commissioner Complaint
publishyourarticles.netTenant Complaint Letters
Tenant Noise Complaint
landlordstation.comConsumer Complaint Letters
Consumer Complaint Response
members.scouts.org.ukConsumer Affairs Complaint
ritenour.k12.mo.usPros of Writing a Complaint Letter
It is important that you are aware of how something you do could benefit you. Before you start writing Complaint Letters in pages, know the pros of writing one:
- Provide business record. You are able to contribute to the reviews of a certain product or service. This way, you suggest improvements for a certain issue you are complaining about.
- Authority. You get to write professionally with authority. As a customer or consumer, you get to ask what is due to you.
- Demand. You get to demand on certain settlements as well as proper handling of the concerns and issues raised.
Cons of Writing a Complaint Letter
Alongside advantages enumerated above, below is also a list of certain disadvantages when writing complaint letters: Looking for more insights? Dive into our blog post about environment complaint letter templates.
- Cannot be addressed right away. You can’t be the only one sending complaints, so you have to consider this as well.
- Subject to misunderstanding and miscommunication. Written words go as much in sending a message compared to face-to-face interaction.
- Takes time to assess and evaluate. You also should take into consideration how many hands your letter has to go through before it is addressed.
Our page offers HR Complaint Letters that are easy to download and fill out for you to get started with your complaint letters right away. For the best experience, explore a wider range of complaint letters in Google Docs directly from our official website, template.net.
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