10+ Sample Formal Rejection Letters

A rejection is better than receiving no answer at all. If you’re planning on rejecting an applicant or service offered to you, then sending out a formal rejection letter may be for the best. However, if you’re the one who’s being rejected, then you may want to send out a follow-up rejection to the people who rejected your offer.

On this list, you will find 10+ sample formal rejection letters that you can send out. Formal, legal rejection letters are even more important if you are dealing with official jobs or if you want to reject an offer that has already been authorized.

Formal Business Rejection

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  • DOCX

Size: 4 KB

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Interview Rejection

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  • DOCX

Size: 4 KB

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Formal Candidate Rejection

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  • DOCX

Size: 4 KB

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Employment Rejection

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  • DOCX

Size: 4 KB

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Proposal Rejection

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  • DOCX

Size: 4 KB

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How to Write a Formal Email of Rejection

It can be important to make sure you write your rejection letter properly. Putting little effort into it will be seen as nothing more than lip service. Using the examples we’ve provided for you on this list, you should be able to write a proper formal rejection letter without any difficulty and in the proper format.

When writing a formal email of rejection, never forget to include the details as to why you are rejecting the service or employment of somebody. People who have been given a rejection would often like it if you are honest as to why you declined them.

Speaking of which, our website offers far more rejection letter templates for you to choose from. Check out these Offer Rejection Letter Templates for your more options.

How to Decline a Job Offer Politely

One of the most recommend things you should do on a rejection letter is to be sincere in the way you form your words. Tell the person receiving the rejection letter as to why exactly you’re going to be declining them for a job proposal they offered to you but in a way that doesn’t offend them. Be sure to mention how grateful you are for the job offer they have given to you.

Speaking of rejection letters, our website offers many rejection letters in PDF, if you happen to be looking for more, be sure to check out Job Applicant Rejection Letters for more choices.

Formal Project Rejection

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  • PDF

Size: 69 KB

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Invitation Rejection

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  • DOCX

Size: 4 KB

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Formal Job Offer Rejection

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  • PDF

Size: 13 KB

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Internship Rejection

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  • DOCX

Size: 4 KB

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Formal Rejection Example

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  • PDF

Size: 4 KB

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Tips for Writing a Formal Rejection Letter

In order to write a proper formal rejection letter, you can’t just be casual about it. You need to make sure everything is in proper format otherwise your letter might seem sloppy to the receiver. Even unsuccessful candidates might take offense to being rejected with a poorly made letter that feels more like lip service than anything.

If you follow the format of the samples that we have presented to you from this list, then you can have little to no trouble of making a proper formal rejection letter for yourself to send out. Remember to double-check spelling, grammar, and how you form your words to make sure you didn’t make any mistakes.

Speaking of which, if you happen to be looking for more samples of which you can expand your options, then make sure to check out Rejection Letter Samples.

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