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How to Write a Proof of Income Letter [5+ Templates to Download]

There might come a situation where you will be asked to verify your income. When that happens, you will want to provide all of the information you can. So what you will need to do is to make a proof of income letter and this article will teach you all that you need to know in order to make one.

6+ FREE & Premium Income Letter Templates - Download NOWBeautifully Designed, Easily Editable Templates to Get your Work Done Faster & Smarter.

7 Steps for Creating a Proof of Income Letter

Step 1: Provide Your Basic Information

The person or business that is responsible for verifying your income will want to know exactly who it is that they are dealing with. That is why you must provide your basic information into the letter. Make sure that you are able to include your complete name, address, phone address, and email address.

Step 2: Explain the Purpose of Your Letter

The best way for you to do this is through the memo format under your contact information. Basically, all you have to do is to put in something like “RE: income letter.” Having this will instantly let the reader know what it is that he/she is reading, allowing that person to easily understand the letter’s purpose.

Step 3: Begin With a Proper Greeting

Just like with any letter document you may end up making, you will want to start by greeting the person or business that you’re sending it to. Make sure to address the reader as either “Mr.” or “Ms.” and then follow it up with his/her last name. Keep the tone formal and businesslike as this is not a casual letter.

Step 4: Explain Why You’re Submitting the Verification Letter

It is very important that you are able to provide a quick summary as to the reason why you’re sending the verification letter. The recipient may have to go through many different letters within a single day. Make sure to get to the point of your letter in a quick and understandable manner so that time won’t be wasted on both sides.

Step 5: Provide All the Details of Your Income

Now comes the part where you will need to provide figures. Make sure that you are able to include your basic income as well as any additional sources of revenue, regular or irregular, into the letter. Once that’s done, finish this section by summarizing your total income and suggesting how it will be sustained or increase in the future.

Step 6: Include Any Documents Which Verifies Your Income

There may be instances wherein you might be required by the recipient to provide documents which can help with the verification process. Whether you’re required to or not, it is always best for you to still provide any important documents that are related to your income. So place a note at the end which signals that there is additional paperwork attached to the letter.

Step 7: Close the Letter

Use a formal closing salutation to end the letter properly. Then you will need to provide your complete name and signature at the very bottom of the letter. This is important as the recipient can use the signature to verify your identity in the event that he/she will need to do so.

5+ Proof of Income Letter Templates

1. Salary Verification Letter for Proof of Income


There are instances wherein you may be required to show proof regarding the amount of salary you receive on a timely basis. Should you be required to do so, then know that this template will help you come up with a letter that can provide all the details one should know.

2. Proof of Income Letter for Self Employed


There are times where those who are self-employed will want to apply for loans or leases. Should that happen, they will most definitely be required to show proof of their income. With the help of this proof of income for the self-employed template, one can easily share details one needs in regards to his/her self-employed income.

3. Proof of Income Letter from Employer


There will be times when a former employee who’s applying to a different company will require proof of his/her income. When that happens, the employer must be able to provide that information. With the help of this template, you can make a sample letter which provides information on a previous or current employee’s basic income.

4. Free Proof of Income Letter


If you are looking for a proof of income letter template that’s free and easy to customize, then this is the one for you. Once you have managed to download it, then you will want to use either Microsoft Word, Apple Pages, or Google Docs to open and make whatever changes you want.

5. Proof of Income Verification Letter Sample

Those who are required to provide information on their salary may require a document which verifies that the information provided is completely accurate. With the help of this template, you should be able to do just that as well as provide all of the much-needed details concerning one’s salary.

6. Self Employed Proof of Income Letter


If you are a person that’s self-employed, then know that you won’t be able to apply for company jobs or even take on loans unless you provide proof of your income. By using this self-employed proof of income letter template, you will never have to worry about providing information on your total income for as long as you make use of it.

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