Are you working as an HR for a company? You may have received a request asking for a certificate to prove employee experience, exam duty, employee job responsibilities, and more from your company to their new employer. Ease your writing tasks with our relieving letter Word format templates. Each professional relieving letter provides sample content for relief of duty, release order, fit for transfer, internship experience, and more that you can easily edit.
The relief letter templates in Google Docs also feature other details that may help your former employee get a new career or alternative position for a school teacher, election duty, or office job. Other reasons may include the end of the contract notice period, personal reasons, and an internal job offer letter. With our list of file samples, you can easily find content similar to your information and easily tweak the details within minutes.
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When you will be applying for another company, employers will want physical proof that you have indeed officially resigned from your previous job. This means that you will need to provide your prospective employer with a relieving letter in PDF. This article is going to teach you all that you need to know to create a proper relieving letter. You may also see job relieving letters.
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What Is a Relieving Letter?
For those of you who plan on resigning from your current company, then you should know that a relieving letter is something that you will want to acquire. It’s a document that’s made and handed over by a company to an employee whose resignation has been accepted. Take note that the entire point of acquiring this sample letter is so that the resigned employee can provide physical evidence to a prospective employer that he/she is no longer affiliated with any previous company in terms of workforce.
Not only that, but this document is useful for when you have to prove certain information that can be found on your resume. Several good examples would be the date on which you resigned from your previous company as well as the role that you previously held. If you’re the person that plans on resigning, then you should always remember to ask for this letter before you quit as you’re going to need it when you apply for another job.
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When Are You Supposed to Receive A Relieving Letter?
This type of letter should be issued to you on the same day that your resignation from a company has officially been accepted. If a company has yet to issue you a relieving letter, then that can only mean certain complications are preventing them from doing so. Remember that this letter is proof that you are no longer employed by the company to ask it from your employer immediately. You may also see formal letter formats in Pages.
Why Aren’t I Receiving My Relieving Letters?
As mentioned recently, if you do not happen to receive your relieving letter, then that can only mean several issues are responsible for you not getting it. They’re all related to the fact that you may have a couple of unfinished sample business plans with the company, meaning that you won’t be able to officially resign unless you have finished every single one of them.
For example, there may be a company project that you have been tasked with and its complexity can only be handled by someone with your skills and knowledge. So let’s say that you’ve decided to resign while the project is only halfway finished. If it happens, then that means your employers will be hesitant in letting you go until the current project has been completed, thus resulting in you not acquiring the relieving letter. This means that if you want to resign with the letter in your hands, you’ll have to finish the project first. You may also see the best formal resignation letters.
Many other reasons could be preventing you from acquiring the letter. It may be because there are certain documents that you’ve forgotten to fill out and hand over to the right authorities within the company, there has yet to be a replacement that can be found to fill the hole that you plan to leave and much more. The moment you figure out what these issues are, then all you have to do is make sure you’re able to solve every one of them so that you can get the relieving letter and resign from the company. You may also see formal letter templates in Outlook.
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The Purpose of a Relieving Letter
Other than to need it to leave your current job, the letter will prove its importance when you apply for another job with another company. Certain countries require you to provide a relieving letter and employers will be looking for it from applicants that were previously employed. You may also see sample formal letterhead.
Also, the letter is used as a tool by a company to show that they have officially accepted an employee’s resignation and that the employee has been relieved of all duties and responsibilities from the very moment that it has been signed by the right people. When you think about it, the relieving letter has many similarities to a termination letter, the only difference is that this is issued by the company while the termination letter is made by the employee.
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How to Make a Relieving Letter
Now that you have an idea as to what a relieving letter is used for and who is tasked to make it, then the next step is for you to learn how it’s made. If you’re the employer in the situation, then there are times when you will be required to create this type of letter. But before you issue this, you need to know if the employee has met all of the necessary qualifications, as well as nothing if there are no pending issues, that allow him or her to be able to officially leave the company. So long as you make sure that the employee has earned the letter, then you may proceed with its creation. You may also see a formal resignation letter in Word.
So here are the steps that can allow you to create a proper relieving letter:
1. Include Details of the Resigning Employee
Employers, no matter who they may be, will always want as much information as they can from an applicant that’s trying to apply to their company. This is why it’s your responsibility to make sure that the letter contains information about the employee that’s about to resign from your company as his or her prospective employer will need this information. The first thing that you have a place is the name of the employee. Make sure that you include his or her first name, last name, and middle initial. You may also see formal resignation letters in Google Docs.
Next is that you will have to provide the job title that he or she previously held while being employed by the company. Make sure that you write down the complete job title as this will be useful for the prospective employer if an information form has to be conducted. Never forget to include these pieces of information as every prospective employer that the resigned employee will be applying to will be looking for them.
2. Include the Details of the Company
When another employer wishes to take an employee that has resigned from yours, then you should expect them to do a lot of research on the company you’re working for. The reason why they would even need information about your company is that they want to ensure its legitimacy, and that can only be done if you provide them with the information that they need. You may also see simple letterhead.
So to start, write down the complete name of the company in the letter. Make sure that you don’t use the abbreviation of your company and write down its complete name in the letter. Next is that you’ll want to write down the company’s address. You have to make sure that you provide the complete address details so that the resigning employee’s prospective employer can determine where it’s located; knowing the location can come in handy as they might want to make a personal visit. And lastly, place the company’s contact card into the letter. This means both phone numbers and one or two email addresses. If the prospective employer can’t visit your company’s establishment for verification (which almost always happens), then the easier alternative would be to contact the company.
Just don’t forget to include any of these as even you would need them if you would have to verify the relieving letter as well as the company that an applicant has previously worked for. You may also see immediate resignation letter examples.
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3. Indicate the Date When the Letter Was Written
This is something that you should never forget to include when you’re making the relieving letter. If there is a dispute regarding when an employee was given the official letter (possibly to the point where the matter is brought up in court), then you’ll find that this piece of information can come in very handy for proving when the letter was made. As you’re writing it, be sure that you include the month, day, and year so that there won’t be any confusion or questions regarding the exact date that the relieving letter was made. You may also see simple resignation letters in Google Docs.
4. Write Down Information Regarding the Employee’s Resignation
If your role in the company is handling the hiring of new applicants, then you’ll want to gain as much information as you can get from every person that decides to apply to the company that you work for. This means that if you had to go through the relieving letter, then you would want to make sure that it contains all the information that one needs about the details of his/her resignation from a previous company. This can be anything from all the tasks and responsibilities that the employee has been tasked with and what he or she has been able to contribute to the company throughout the entire duration of employment. You may also see job recommendation letter templates.
This information will have an impact when it comes to deciding as to whether or not to take in an applicant. So make sure that you’re able to provide everything the resigning employee’s prospective employer will need to determine whether to accept or reject the application. You may also see employee resignation letters.
5. Place the Date of the Employee’s Resignation From the Company
This is probably the most sought out information that any prospective employer will need when going through any relieving letter that’s handed to them by an applicant. The date of when an applicant has resigned from his or her previous company will tell employers that the applicant no longer has any association with the previous company in terms of employment, which is why it’s your responsibility to make sure that you write it down in the letter for the applicant’s prospective employer. Much like the date as to when the letter was made, you’ll have to ensure that you provide the month, day, and year so that the prospective employer will know exactly when you’ve accepted and granted the applicant’s resignation from your company. You may also see sample employee resignation letter formats in PDF.
6. Provide a Statement of Thanks to the Employee
Now that you’ve officially declared that the employee no longer has to commit his/her responsibilities and duties and is now free to join other companies, you’ll want to provide a statement of thanks to that employee. That person has provided you and the company with many years of service and deserves to be thanked for everything that he or she has done. However, you have to remember that this is still a letter meant for official business and that means it will still require an air of professionalism as you’re creating it. This means that you will have to write the statement of thanks formally and politely. You may also see job resignation acceptance letter formats.
As you’re thanking the employee, be sure to point out the years of service that he or she has provided as well as the achievements gained while being employed with the company. If you find that the employee hasn’t done anything noteworthy during his or her tenure, then don’t let that stop you from showing your appreciation. If it’s too hard to point out what the employee has done for the company, then simply state the duration that he or she has served the company and what he or she was expected to contribute and has contributed to the company. You may also see resignation letters in Pages.
7. Include Your Complete Name, Title, and Signature
Another employer will want to know exactly who commissioned the relieving letter to guarantee its authenticity. This means that information regarding an applicant’s previous employer will be required in the relieving letter. So if you’re the employer in the situation who has been tasked with making the letter, then it’s your responsibility to provide this information. You may also see sample membership letters.
So the first thing that you have to put in is your complete name. Make sure to remember that you’ll have to put in your last name, first name, and middle initial so that the prospective employer won’t have a difficult time searching you up. Next is that you will have to provide your job title as this alone can prove that you have the authority to create the letter. And lastly, provide your signature right above your name as this is what proves that you have approved the employee’s resignation and that the relieving letter has come and has been approved by you directly. You may also see simple resignation acceptance letters in Word.
If you would like to learn more about relieving letters in Google Docs or if you would like to learn about other types of letters that you can make, then all you have to do is go through our site. It has all the different articles that should provide you with the help you need. Just make sure that you’re able to thoroughly read whatever information is on them so that you can make effective use of whatever you have been able to gather. You may also see the best board resignation letters templates.