PRE-TRAINING PREPARATION

ITEM

DESCRIPTION

Training Materials

Ensure all training materials (slides, documents, handouts) are uploaded to the Zoom platform.

Access

Confirm participants have received the Zoom meeting link and have access to their accounts.

Technology Check

Test audio, video, and screen-sharing functionality on the Zoom platform.

Backup Connection

Have a backup internet connection or mobile hotspot ready in case of connectivity issues.

Notifications

Send out reminders to participants with the training details, including date, time, Zoom link, and any prerequisites.

Support Contacts

Provide contact information for technical support in case participants encounter issues.

TRAINING DAY

ITEM

DESCRIPTION

Log-In Early

Sign in to the Zoom platform well in advance to ensure everything is working smoothly.

Welcome Message

Send a welcome message in the Zoom chat to greet participants as they join the webinar.

Agenda

Share the training agenda and objectives at the beginning of the session.

Interactive Tools

Familiarize participants with interactive tools like polls, chat, and Q&A features available in Zoom.

Engagement Techniques

Plan engagement techniques such as breakout rooms for group discussions and interactive quizzes.

Recording

Start recording the session for participants who may miss it or for future reference.

Technical Assistance

Be prepared to provide technical assistance if participants encounter issues during the webinar.

Q&A Sessions

Allocate time for Q&A sessions during the training and at the end for any unresolved questions.

Feedback

Collect feedback from participants at the end of the session to improve future virtual training.

POST-TRAINING FOLLOW-UP

ITEM

DESCRIPTION

Recording Sharing

Share the recorded Zoom webinar session with participants, along with any additional resources and presentation slides.

Feedback Analysis

Analyze participant feedback to identify areas for improvement in future sessions.

Certificates

Issue certificates of completion to participants who attended the entire webinar.

Thank You

Send a thank-you email to participants for their attendance and active participation.

Documentation

Document lessons learned and any necessary updates or improvements to the virtual training process.