Event Proposal Request Letter
[YOUR NAME]
[YOUR COMPANY NAME]
[YOUR COMPANY ADDRESS]
September 15, 2050
Malcolm Raynor
SurePlus
Austin, TX 73301
Dear Mr. Raynor,
Subject: Request for Proposal for Charity Gala
I hope this letter finds you well. My name is [YOUR NAME], and I am the Director of Events at [YOUR COMPANY NAME]. We are excited to announce that we will be hosting a charity gala to support our initiative, "Hope for Tomorrow," and we are seeking proposals from experienced event planners to assist us in making this event a memorable success.
Event Details:
Event Type: Charity Gala
Event Date: March 15, 2051
Event Location: Grand Ballroom, Starlight Hotel
Expected Attendance: 300 Guests
Event Duration: 7:00 PM - 11:00 PM
Requirements:
We are looking for a comprehensive proposal that includes the following elements:
Event Planning and Coordination: Full event management including logistics, scheduling, and on-site coordination.
Catering Services: Menu options, dietary accommodations, and beverage service.
Entertainment and Speakers: Options for live entertainment, keynote speakers, or special guests.
Decorations and Setup: Themed decorations, seating arrangements, and any additional setup required.
Marketing and Promotion: Strategies for promoting the event and attracting attendees.
Budget and Costs: Detailed breakdown of costs, including a clear proposal of fees and any additional charges.
References: Previous event experiences and client testimonials.
Proposal Submission:
Please submit your proposal by October 31, 2050. Proposals can be sent via email to [YOUR COMPANY EMAIL] or mailed to the address listed above. If you have any questions or require further information, please do not hesitate to contact me directly at 222 555 7777 or [YOUR EMAIL].
We are committed to supporting "Hope for Tomorrow" and are looking forward to partnering with a dedicated team that shares our enthusiasm and vision for this important event. Thank you for considering this opportunity, and we look forward to your proposal.
Warm regards,
[YOUR NAME]
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