Free Hotel Proforma Invoice Format Template & AI Invoice Maker

A Hotel Proforma Invoice Format details charges for accommodation and guest services with itemized lines showing a description and subtotal, closing with subtotal, tax, and total amount due by the due date. It's used to bill hotel stays, meals, and add-on services, by hoteliers, accommodation providers, and hospitality professionals, and is built with Template.net's AI-powered invoice builder with room nights and meal packages clearly priced.

Customize a Free Template
Start with this free editable and printable Hotel Proforma Invoice Format template and personalize it online for room accommodation, breakfast packages, or spa treatments. (or )
Generate an On-Brand Hotel Proforma Invoice Format with AI
Describe completed guest billing and service charges, or upload your existing rate list, and AI will build an itemized invoice with room accommodation, breakfast package, spa treatment, and other services, fixed amounts per line, with subtotals and tax on the subtotal calculated, ready to review and send immediately.
Edit in the HTML5 Editor
Adjust the Proforma Invoice Number, Invoice Date, Customer Name and Address, Service Description and Charges table, terms and conditions block, and payment details with our drag-and-drop HTML5 editor.
Download a Printable PDF
Download the completed bill as a printable PDF for client delivery, guest check-in, payment follow-up, or accounting records.

Bill these deliverables using the unit each one is normally charged in, noted in the line description — room accommodation (per nights), breakfast package (per day), spa treatment (per session), airport transfer service (per trip), laundry service (per item), parking fee (per day), room service meal (per order), mini-bar usage (per item), conference room rental (per hour), event catering (per event), wifi access (per day), late check-out (per hour), welcome drinks (per person), valet parking (per vehicle), and guided city tours (per tour).