Event Planner Checklist Form
Use this checklist to help plan and organize your event smoothly. Check off each item as you complete it.
Event Details
Checklist Items | Details | Completed |
|---|
Define Event Purpose | Celebration | |
| Meeting | |
| Workshop | |
Set a Budget | Create budget spreadsheet | |
| Identify funding sources | |
Select Venue | Research venues | |
| Confirm availability | |
| Reserve venue | |
Arrange Catering | Decide on menu | |
| Hire catering service | |
| Confirm headcount | |
Send Invitations | Create guest list | |
| Design and send invitations | |
| Set RSVP date | |
Plan Activities/Agenda | Outline event schedule | |
| Confirm speakers/entertainment | |
Gather Supplies/Equipment | Tables and chairs | |
| Audio/visual equipment | |
| Decorations | |
Day-of Coordination | Arrive early for setup | |
| Confirm all vendors | |
| Manage event flow | |
Post-Event Tasks | Send thank-you notes | |
| Review event success | |
| Gather feedback | |
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