Warning Letter to Employee For Irregular Attendance

If you have employees who aren’t consistently clocking in on-time, then duly reprimanding them is imperative. Because of this, we’ve prepared our Free Warning Letter to Employees for Irregular Attendance for correspondence purposes. You can get this template for several applications—Apple Pages, Google Docs, and Microsoft Word. Our sample’s prewritten text will help you accurately explain the severity of your staff’s misconduct.

[DATE]

Dear [RECIPIENT NAME],

Your attendance record shows that you have had an irregular attendance at work in the past [NUMBER] months. During this period you were absent from work for more than [NUMBER 1] times without filing any leave or prior approval from your immediate supervisor. The company would like to remind you that absences without prior authorization or valid reason are considered as misconduct which may be a valid ground for suspension or termination of employment. 

As per our attendance record, these are the instances when you have not reported for work without filing a leave or securing proper approval or providing for any valid reasons:

[DETAIL]

Please consider this letter as an official warning that the company may proceed with the necessary disciplinary actions to discourage this unacceptable behavior. Your failure to improve your attendance for the next [PERIOD] shall mean meeting you with either suspension or termination of employment at the sole discretion of the company. 

If you need further information about this letter, please do not hesitate to call or email me at [YOUR PHONE NUMBER] [YOUR EMAIL ID].

Regards,

[YOUR SIGNATURE]

[YOUR NAME]