Warning Letter for Violation of Company Policy

When you need to enforce your company’s rules and regulations, consider downloading our Free Warning Letter for Violation of Company Policy. With the help of our template’s prewritten text, you can thoroughly explain the severity of your employee’s violation. The entirety of this sample is 100%customizable and can be edited using Microsoft Word.

From
[Sender’s Full Name]
[Job Title]
[Company Name]
[Street Address]
[City, State, Zip Code]

[Date]

To
[Recipient’s Full Name]
[Job Title]
[Company Name]
[Street Address]
[City, State, Zip Code]

Dear Mr. /Ms. /Mrs. [Last Name],

Our company policy provides that [company policy]. Company policies have been fully discussed to every employee prior to their starting to work with the company, and you understand that violation of these policies is highly disruptive of the company’s operations, thus, management strongly discourages any conduct or behavior constituting or may closely constitute a violation of such policies. 

Last [date] you [conduct, behavior, etc.] which is considered as a violation of existing company policy. We hereby warn you of such [conduct/behavior], and please consider this warning as a serious matter. The company may proceed with the necessary disciplinary actions to discourage this unacceptable behavior including suspension or dismissal. We will keep a copy of this letter as part of your personnel file, but we will remove the same after the lapse of [time period].

If need further information about this letter, please do not hesitate to call or email me at [contact numbers] [email address].

Yours truly,

[Name and Signature]