Business Complaint Letter to Supplier Template

Voice out complaints formally with this Business Complaint Letter to Supplier template available in A4 and US letter sizes. Get the compensation or apology needed from your supplier using this ready made and printable template. Edit with ease using Google Docs, MS Word, or Pages application. Download for free now.

Business Complaint Letter to Supplier

[Your Name]
[Your Address]
[Phone Number]
[Email Address]

[DATE]

[Name of Recipient]
[Role or Position in Company]
[Name of Company]
[City, State, Zip Code]

Dear Mr./Ms. [Name of Recipient]

I am writing this letter today to raise my concern about an issue made by your company. I’ve taken this matter up with your management team and would now like to make a formal complaint about the [give the specific supplies delivered to you or your company].

I have patronized your business for [give number of years] and both our companies have had a good business relationship. But on [give date to when the issue was discovered], I have found that [give specific details of the problem that occurred]. This could be due to mishandling by your staff.

I have already paid for the products as evidenced by receipt number [insert receipt number of payment]. I request that either you refund the payment or replace the items as soon as possible.

I remain confident that you would want to rectify this problem immediately, I will be as flexible as I can so as to reach a suitable agreement. Please contact me through my phone number or email.

Yours truly,

[Signature]
[Your Name]
[Your Position in the Company]