Do you run a company that consumers order goods or services from? If so, then you’re familiar with how important client inquiries are, especially when they’re about potential costs for a large order. When sending this information via mail, putting together a quotation is necessary. If you need a new design of this document for your business, then considering downloading our professional Company Quotation Templates! Quickly put together an official cost estimate by customizing our easily editable samples. And there’s no need to worry about file compatibility, as our content comes available in many formats. So, download now—create a quotation for construction, transportation, catering, or other businesses!
What Is a Company Quotation?
When it comes to a business for ordering goods and services from, there are certain documents that are necessary for its function. One of these is a quotation, which is used for things like providing cost estimates and negotiating price bids (as summarized from Investopedia, a business resource). Whether your company is about computers, construction, or advertisement, quotation documents are useful for client communication.
How to Make a Company Quotation
Are you wondering how a company quotation is properly created? No problem—simply read our tips found just below!
1. Give Your Company Quotation a Presentable Layout
Since this is a professional document sent to your clients, it’s imperative that it has a presentable look. And so, to achieve this, there are a few things needed when preparing your document’s page.
After opening a new file in your chosen software (such as MS Word and Google Docs), set the page size to either A4 or US letter (depending on your area’s standard option). Along with that, keep the contents neatly bordered by applying margins while you work.
2. Your Company Quotation’s Top Section
Once you start drafting your quotation, the first part that needs your attention is the branding. At the very top of the document, add your business’s name and logo. Make sure the name is noticeable by using large bold text.
Next is the quotation’s title or main header. This part needs wording that indicates what type of quotation it is—something akin to “Advertisement Video Production Quotation” or “Website Building Project Quotation.” Like with your company’s name, use a font that makes it stand out.
3. Provide Information about Your Company and the Client
In your quotation document, you need a section that includes a few basic yet important details. In this part, write down your company’s name, address, contact numbers, email address, and website. Provide the same information about your client, omitting any part that doesn’t apply or is lacking.
You also need information about the document itself. Input the quotation’s ID number, date, and validity timespan.
4. Keep Your Pricing Details Tidy
When listing the technical information about the proposed order (price estimate, subtotals, quantity, etc.), incorporate a grid table’s orderly format. Organize each category into its own column, using smart coloring on the cells for better aesthetics and readability.
And that’s it for our handy tips! Now it’s much easier to write and design a quotation document for your business. If you’d like a bit more help with your work, then feel free to use our Company Quotation Templates.