The most common company report is the annual report. Companies prioritize writing an annual report because it is important for the economy. An annual report's purpose is to inform the company owners about the ownership and the control of the company. Whatever is the reason of writing a company report, you should make sure that you will be able to write it correctly because it is for the own good of your company. The steps below will help you in writing your company report.
1. Identify your Objective and Format
Setting the objectives for your report is a great way to start your process of writing. Set the objectives that the topic of your report should focus so that you will be in the right direction throughout the content of the report. The objectives serve as the main point of why the report was written. After you have set the objectives, you will be able to identify in what format you should write your report. For your guidance, make use of report outlines.
2. Determine your Audience
Always think that someone outside the company may read your simple report. You should check if the report is only within the employees of the company or there will be other clients who will be reading. If it's only inside the company, you can tone down your formality and use some words that only the company employees can understand. If it's not, then you should be fully formal and use words that are understandable by everyone because the one who will be reading it can't understand the company codes. Remember that there will be a possibility that a future client will read your report.
3. Collect Data
Your data should be well researched for your credibility and for the better good of your company. Collect all the data that are needed for your sample report to have a strong basis and information. The data should be all from trusted sources and is all related to your company. Reliable data is what the people need for them to believe that your report is dependable and non-bias.
4. Write the Report
In writing the body of your professional report, take note to separate all the data into sub-topics. Make sure that all important data has its own sub-topics so that the information will not be mixing to the other topics. There should be a section for the main topic and sub-topic. Your main topic is your main objective and this is where the main idea is written. The sub-topics are the supporting data for your main objective and are still important because they serve as the foundation of your main topic.
5. Make Conclusions and Recommendations
After writing the body, draw conclusions and recommendations for your business report. The conclusion should summarize all the information gathered and should give a clear response to your objectives. The recommendations should be set as goals and course actions relating to your conclusion.
Proofread your company report. Proofreading will save you from submitting a low quality report. Reread your entire report and double check the grammar, vocabulary, typos and even statements that are not necessary for the report. This technique will make you more professional for finishing a well-written company report.