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Electronic mail or email changed the way we communicate. Now that it's easier to send a message with an email, companies use this to their advantage. Whether you are writing for marketing, business, or personal purposes, a professional written content is always a cut above the rest. Our ready-made Email Letter Templates in Word have the essential information and elements that you need to make your message persuasive and compelling. These templates are 100% editable and customizable. You don't have to start from a blank document. Save your time and effort by downloading our templates now!
According to Statista.com, there are 3.9 billion email users in 2019. This number will rise to 4.8 billion by 2024. This proves the handiness of email in this generation. Emails are also used for making letters. These email letters are circulated to all people in the workforce. It's a handy and convenient way of communicating with employees.
Read our tips below in creating email letter in Microsoft Word.
Before writing a letter, you must know why you're writing it in the first place. The purpose of your sample letter determines the kind of content you're going to write later on.
If you're going to write an announcement or an important matter that affects all of your employees, you need to gather information to back it up. You can open a blank Word document and start drafting the information.
One of the most important things in your letter the introduction. Write one that immediately catches the reader's attention. Keep it short, so you can build up the interest of the readers in the succeeding paragraphs.
Now that you're done with the introduction, it's time to get to the message. State the main point of your email without getting too wordy. Make sure that you've included all the necessary information before wrapping it up.
Wrap up your letter by saying that they can reply to your email if they have questions or any feedback regarding your message. Include your email signature as a closing remark. Always remember to keep your letter short and maintain a professional tone to it.
An email letter is a formal letter that managers write and send to their employees. It can be an announcement, new procedure to the workflow, making an inquiry, providing information and documentation, giving instructions, and providing status updates. You can also write an application letter with an email.
There's no fixed schedule in sending an email letter. That depends on you and how frequent the changes are in your company.
Using an email letter saves your money and resources. You don't have to print as many copies as you can. You just need an email account to send the letter. Lastly, composing letters in email is a lot easier.
Writing an email letter shares the same structure as writing a letter on paper. This is the common structure in writing one:
1. Name of receiver, title, position (optional), company name (optional), address, contact information, website
2. Date of writing the letter
6. Closing paragraph
7. Name of sender, title, position (optional), company name (optional), address, contact information, website, email signature
Most of the time, it's advisable to write a few words on the subject line of the email. That's your way of letting the receiver know what your letter is about.