How to Embed Microsoft Form in Email

How to Embed Microsoft Form in Email

You may already know a thing or two about the importance of embedding, especially the part where embedded information displays as part of a post and adds a visual element to drive more clicks and interaction. Think of embedding a Microsoft Form in an email as an advantage when preferring to increase the interest of your potential responses.

• Step 1: Open Preferred Microsoft Form

  

  If you are an avid user of Microsoft Forms, you will have various ones already made available on your Forms portal. But you should locate and carefully select the specific form you will be sending in the email as an embed code. You need to ensure that the right form is selected to avoid misunderstanding from the recipient.

• Step 2: Select ‘Collect Responses’

  

  Select the drop-down box and choose who you want to collect replies from in the Collect responses window under send and collect responses. The options are as follows: anyone can respond, only people in my organization can respond, and specific people in my organization can respond. You may not realize it but the key factor in maintaining the privacy of the contents you included in the survey or quiz is to limit the accessibility of non-affiliated users.

• Step 3: Generate an Embed Code

  

  After you are able to locate and generate a link for embedding, copy it and paste it unto your recipient’s email or document. For additional information, the different types of embedding styles for your survey displays the survey on the webpage statically is known as in-line, another would be based on the respondent’s action, the survey can display itself as a pop-up window, and lastly, when a ‘Provide Feedback’ button is clicked, the survey is shown.

• Step 4: Compose an Email

  

  As the important medium, ensure that the email recipient, subject, and content or body of your email is filled in before dropping your embed code because that would lead to the receivers being confused. You can either select to send your embedded Microsoft Form through Gmail, Apple Mail, Hotmail, Outlook, or other known email services that you prefer.

  

• Step 5: Insert Embedded Code

  

  If you have already copied your generated embed code, click ‘CTRL’ and ‘V’ (for Windows) or ‘Command’ and ‘V’ (for Mac) to paste the embed code within your email. The form will then proceed to be viewable as it is once the recipient has opened and read the email.