Table of Contents
- FREE 10+ Operating Procedures Templates in PDF | MS Word
- 1. Joint Operating Procedures
- 2. Model Operating Procedures
- 3. Standard Operating Procedures
- 4. Simple Operating Procedures
- 5. Based Standard Operating Procedures
- 6. Sample Operating Procedures
- 7. Sanitation Standard Operating Procedures
- 8. Operating Procedures for Admissions
- 9. Local Operating Procedures
- 10. Safe Operating Procedures
- 11. Operating Procedures Form
- Medical Practice and Research
- How to Write An Operating Procedure?
FREE 10+ Operating Procedures Templates in PDF | MS Word
A standard operating procedure, or SOP, is a collection of step-by-step guidelines that an organization has compiled to help employees manage regular, complicated tasks. Operating procedures aim at achieving efficiency, quality production, and performance homogeneity while reducing misunderstanding and non-compliance with industry regulations. The military such as in the U.S. and UK, often use the phrase standing operating procedure (rather than normal), because a military SOP refers to the particular procedures of a unit, which are not inherently common to another unit.
FREE 10+ Operating Procedures Templates in PDF | MS Word
1. Joint Operating Procedures
2. Model Operating Procedures
3. Standard Operating Procedures
4. Simple Operating Procedures
5. Based Standard Operating Procedures
6. Sample Operating Procedures
7. Sanitation Standard Operating Procedures
8. Operating Procedures for Admissions
9. Local Operating Procedures
10. Safe Operating Procedures
11. Operating Procedures Form
Medical Practice and Research
In clinical research, the operating procedure is referred to as “detailed, written instructions for achieving the uniform performance of a particular function.” Throughout pharmaceutical manufacturing and associated clinical studies, SOPs are usually applied. In that the emphasis is always on recurrent application and documentation of unchanged processes and procedures, thus supporting the separation of origins, causes and consequences. Further implementation is with triage, when scarce resources are being used according to a standing, emergency and staffing options assessment. The study director is primarily responsible for SOPs.
The Quality Assurance Team involves the people responsible for monitoring if the research report and the tests follow the SOP or not . SOPs can also make reference to common business procedures, events, or duties accessible to employees. New hires use SOP to respond to questions without interrupting supervisors asking how an operation is done. In essence, the international quality standard ISO 9001 includes the identification of processes (documented as standard operating procedures) used in any manufacturing process which could influence the product quality.
How to Write An Operating Procedure?
Regardless of the type of business you are in, you must have defined SOP records that might assist your workers to comprehend how to perform basic jobs safely, in accordance to regulations and consistently no matter who completes the task.
Step 1: Determine How You Will Present the Sop
Defines what the outcome or target will be for the SOP you write. For instance, if you write a document outlining the processes for closing a restaurant every night, the goal is to secure the construction until the prep crew shows up in the morning. This stage doesn’t include specifics such as ground cleaning or security systems with arming. Its goal is just to predict what the treatment is going to do. All companies have regular, weekly, and monthly processes and procedures which are repeated.
When you identify your goals, ask if you need an SOP document for that particular purpose. Also, see if an SOP has already been developed to achieve the goal and you might just need to study it and look for ways to strengthen it. Tell yourself, if there is a particular reason why a standard operating procedure document would accompany this aim. If you know what you want to do with your SOP, writing an overview and describing the specifics are much simpler.
Step 2: Select the Format
The probability is that your company already has some SOP documents written in the past for other procedures. You may refer to those for instructions on the preferred formatting. In the case that you do not have any reference, you can use any one of the following:
1. Simple Steps Format: consider this format for short and easy to follow routine procedures. This sort of layout is generally in addition to safety guidelines and other required documents. It is a basic numbered or bulleted chart consisting of short, simple sentences that are clear and simple for the reader to follow.
2. Hierarchical Steps Format: If your processes have several steps that involve certain decisions, you might want to use the format of hierarchical steps. Usually, this is a bulleted or numbered list of principal steps accompanied by several particular sub-steps.
3. Flowchart Format: You might want to visualize and schedule procedures using a flowchart that contains several possible results. This is a wise option when there aren’t always consistent outcomes.
Step 3: Ask for Input
Bring the staff together and question them if they thought the work should be handled. These people are the ones you will ask to stick to the SOP. Hence, you should make sure it makes sense for them and that all the things you need are included.
Step 4: Define the Scope
It is possible that to be completed, the SOP you are working on depends on other SOPs and teams in other departments. Determine whether the connection to those other protocols is appropriate or whether you need to attach them to the current standard operating procedure manual. You may need a flowchart or diagram to clearly define the relationships and the parties responsible.
Step 5: Determine the Audience
Understanding the target audience lets you work out how to compose your SOP paper. To get to know the audience, you can ask these questions:
What is their knowledge before that? You have to know the knowledge level of your audience and write to that level. In other words, dumb it down too much or make it too complicated, and you will lose your target audience.
What is their language proficiency? The target might not natively speak your language. You might want to use more images than words if that is the case.
How big is your audience? Will the document be read by multiple individuals in different roles across multiple organizations? If so, you might want to compose the protocols in a way that defines who carries out each mission or what function.
Step 6: Write the SOP
The final step is to write the SOP. Start with a draft first to make sure that the original has no errors. The few basic things that you can include in the SOP are:
Title Page: It includes basic info such as the identification number, the title of the process, the date of publication, the details of the organization, its roles, etc.
Index: This is needed only if your document is large enough for a contents table.
Specific Procedures: This consists of the bulk of the paper, which contains the detailed step-by-step protocols to be taken to conform to the company standards and safety regulations effectively.