- File Formats
Documentation Plan is a document written by technical writers to shape the details of the work to be done (usually, organization leaders or project leaders). This helps to organize all processes within the team, which gives access to the essential information to everyone. Writing these plans may help predict bottlenecks so avoid problems that may occur in the implementation phase of the initiative. Before any significant paperwork changes, it is advisable to build these plans. So, when a brand new documentation project comes up, it’s critical.
A documentation plan includes several elements To make a good plan, you need to make sure that the following elements are included in the same:
The cover page is a summary of the entire project that any project should contain a copyright statement, the name of the proprietors and a summary of important figures (which may or may not be necessary).
A documentation plan project must include the history it has passed through, such as the dates, title, and names of the person who updated that project. Basically, it is done so that you can keep track of any updates that are happening at your end or if any other employee is having fun.
The contact details tab must have the liable person’s entire contact list linked to that project. This refers to a specific person at the level of management, or senior authorities, or who has a proper say in the project.
The third element is the table of contents. In case your documentation plan is not that long, you do not need to provide the contents table. This table helps the reader to easily glide through your proposal. It serves as the road map of your proposal. If your documentation plan is created on a digital platform, provide the option to the reader to revisit any section they want to. A documentation plan should always have a clear content affiliation, because it will only help navigate the plan.
The summary is the originator of the project management plan and is the heart and soul of a documentation plan. It should focus mainly on project limelight such as major updates on the major aspects. One should get the idea of what the time frames or deadlines of their respective mini projects are going to be by going through the summary. A summary should be subdivided among other mini projects because inside a big one there will always be at least one mini project.
The main aspect of any documentation plan is the audience whom you’re doing it for. So make sure that you include the correct aspect of the project according to the respective audience. Keep in mind that you have to be very vigilant when you use the technical terms as your target, perhaps not in technical terms.
Special consideration should always be given with respect to fonts, logo, color orientation, pictures, media content etc. Whether it’s an online document or a paper document or both, it’s going to be single source or what the measurements of the website are.
Whether it is the real life of project planning or not, it’s crucial to have a time table, as routine will always keep us on our toes. It is very important to have a Time table in the sense of project planning and documentation so that we can always test the respective questions.
Everybody has heard the argument that “the greater the risk is the reward”. So there’s always some risk factor associated with every work. A few such risks include stuff such as the risks in the project itself, the things that can harmful for the stability of the project, etc.