Kenichi Ohmae had once said, “Analysis is the critical starting point of strategic thinking.” And he had rightly said so. A gap analysis falls in this category too. Gap analysis includes comparing the real output with prospective or expected results in management literature. Gap analysis templates are used in the construction of these documents.
7 Steps On How to Do a Gap Analysis
Step 1: Specify Area to Be Analyzed
To properly conduct the analysis, the first step to be followed is to identify the areas to be analyzed. The aim is to explore the factors that led to the failure of targets and to advise how to erase the causes for these failures. Determining the correct areas for analysis will help you conduct a better review.
Step 2: Establish the Objective
There are several reasons why businesses conduct a gap analysis. These include benchmarking, portfolio analysis, profits, processes, etc. Your task is to identify the reason why you are conducting the analysis. This will establish the objective of the analysis. An instance may occur when your company is doing the analysis for more than one reason.
Step 3: Determine Ideal Future State
Since a gap analysis involves the comparison between the prospective state and the current state, you need to first determine and explain your business’s ideal state. This ideal state is generally based on assumptions. To determine this state, think about the circumstances that would occur if everything in your business was going according to plan.
Step 4: Determine the Current State
After determining the ideal state, you need to assess and determine the current state of the business. The best way to do this is to make a checklist or a worksheet listing the items that are being operated on correctly and the items that were neglected. This also includes any targets being missed and the reasons behind them. The availability of raw materials and resources also needs to be included.
Step 5: Make the Comparison
Once you have both the ideal state of the business and the current state in front of you, you can make the comparison. This would determine how far the real output was from the target output. The comparison should provide expectations vs reality case.
Step 6: Define the Gap
When you have the comparison report in place, you will automatically know the gap. The gap refers to the amount of difference between the ideal state and the current state. After investigating the possible factors for the gap, describe how each is contributing to the divide. It depends on you if you want to quantify the difference or qualify the difference.
Step 7: Summarize the Gap and Make Decisions
The last step in the analysis is to summarize the whole thing and make respective recommendations and plans to bridge the gaps. It is usually advised to involve the whole team as that will provide a fresh perspective on each point. Consider all the recommendations provided and makes appropriate decisions.
18+ Gap Analysis Templates
1. Gap Analysis Template
If you want to ensure the success of your business, you need to perform a gap analysis from time to time. And to help you with that task, we are offering you this Gap analysis template in Word. Use this template to do the gap analysis of your company quickly but efficiently. The file can be downloaded in Google Docs, Word and Apple Pages.
2. Market Gap Analysis Template
Performed both internally and externally, market gap analysis is a method of investigating marketing possibilities where demand exceeds supply. Using this analysis template file, you can assist your business to recognize under-serviced economies. The file sizes available include A4 and all US letter sizes.
3. Security Gap Analysis Template
Security gap analyses are done to determine the existing problems in the security of the data and information of the business. If you too want to conduct a security gap analysis, then you can make use of this document. This analysis template in Google Docs contains original suggestive headings and content that you can make use of. Just click on the download button to avail of the file.
4. Gap Analysis Report Template
This template provides you with a sample gap analysis report. The file explains how to determine the ideal and current state of any business and then how to determine the gap from the difference between them. To use the file, you need to download it in Google Docs, Word or Pages format. The given content can also be edited if required.
5. Career Gap Analysis Template
Did you know that gap analysis can be used for career purposes too? If you need a proper evaluation of how well your performance has been in your career, you can do a gap analysis to fine out. And you can make use of this analysis template to make such an analysis. Don’t wait anymore, find out more about your career performance by downloading this template!
6. Industry Gap Analysis Template
Gap analysis is the method of determining the appropriate allocation of resources for the efficiency concentrations of a company to pass from its present state to its prospective state. If you are needed to do an industry gap analysis, then you need to download this analysis template in Pages. This file is specifically designed to make analysis reports for industrial purposes.
7. Training Gap Analysis Template
With this Training gap analysis template, you can get access to an editable analysis template that you can use to make one for your own needs. By downloading this file, you can easily and efficiently conduct a gap analysis. The file is available for download in MS Word and Pages format.
8. Free Gap Analysis Template
Finding sagging sales and decreased returns in your company? Maybe it is time to do a gap analysis. And you will find no better tool for doing that task than this free data gap analysis template. The file provides original content written by professional writers. The file is also fully editable and printable. It can downloaded on both Mac and Windows OS.
9. Sample Gap Analysis Template
Is the other company getting ahead of yours? Conduct a gap analysis to find out how and where you are lagging. And this Sample Gap Analysis Template is here to help in the task. The template is available to be downloaded in PDF file formats and is compatible with both Mac and Windows OS. You can also make an education gap analysis with this file.
10. Gap Analysis Example in PDF
Doing a gap analysis can be difficult when you have to do it from scratch. Which is why we are offering you this gap analysis template. It makes your work easier for you by providing original suggestive headings & content. Other features include being downloadable, editable & printable. The file can also be used when conducting a skills gap analysis.
11. Basic Gap Analysis Template
By contrasting the present state with the ideal situation, businesses can determine what they need to operate on to improve their efficiency or performance. To do this comparison, you have to do a competitive gap analysis. And that is where this gap analysis template comes into play. Use this file to determine the shortfalls of your business and take appropriate respective decisions.
12. IT Management Gap Analysis
This IT Management Gap Analysis provides you with a sample article on the gap analysis process to improve IT management. The file can serve you as a guide to help you make one that is suited to your needs. To use this file you just have to follow two simple steps: first, click on the download button to get the file, and second, make the required changes. If you need, you can also make a business process gap analysis using this file.
13. Gap Analysis Format in PDF
Create a proper marketing strategy to increase your sales and your revenue with the aid of this Gap Analysis Format in PDF. The template helps you to easily assess your company’s current status and compare it with the ideal one. This template is available in A4 and all other US Letter sizes to choose according to your convenience. Use this file to make a proper system gap analysis.
14. Formal Gap Analysis Template
Wondering why you need a gap analysis? Conducting a gap analysis will help you compare your business’s performance to their potential. Make the perfect gap analysis report with the help of this gap analysis template. The file contains a pre-made document that provides original headings and content. You can download the file in PDF format.
15. Simple Gap Analysis in PDF
Any and every private company requires to conduct a gap analysis for its growth and development. If you too want to form a sustainable niche in the market for your company, you will require this analysis template. The template will help you simplify your task of doing the gap analysis.