In the course of our lives, numerous circumstances necessitate us to submit formal applications either for acquiring a job, a leave grant, or even a scholarship grant. Afterward, we receive either an approval or disapproval letter. A disapproval letter informs the applicant that the request has been denied and states the accompanying reasons for such denial.
If you are a Human Resource manager, agency director, or anyone with the power to issue disapproval letters, then you must be familiar with the dreadful feeling that comes with being a harbinger of bad news. Worry not because we got you covered with our easily downloadable disapproval letter templates.
Loan Disapproval Letter
Disapproval of Agency Letter
Disapproval Notification Letter
Volunteer Disapproval Letter
Disapproval letters come in various forms depending on its purpose. We have collated samples of disapproval letters available for your perusal. A loan disapproval letter informs the applicant that he has failed to satisfy the requirements for loan.
If you are an HR manager distraught by a habitually absent employee who is shamelessly applying for copious amounts of leave grants, you can issue a leave disapproval letter which also serves as a Disciplinary Letter and Complaint Letter wherein you reprimand an employee for their absenteeism. You can state the specific instances when such employee exceeds the prescribed limit for absences or fails to adhere to the proper procedures for leave application. Lastly, you can insert a final warning stating consequences should such employee fail to observe your company’s attendance rules in the future.
Government agencies which seek to protect the environment from deleterious effects of industrial activities can make use of our disapproval of agency letter whenever deemed necessary. An agency director, in denying a request, has to succinctly enumerate the pertinent statutory provisions which disallow certain industrial activities or constructions.
In this rat-race world, disapproval letters are being churned out regularly hence we cater to this by providing you with our easily accessible letter templates.
Settlement Disapproval Letter
Disapproval Letter Sample for Commander
Steps in Writing a Disapproval Letter
- Write the pertinent details such as the name of applicant, date, and address at the upper part of the letter.
- Specify the request which you are disapproving. This is done for the sake of clarity as much as it is for formality.
- Enumerate through narration or in bulleted form the specific requirements which the applicant have failed to adequately meet. This is a crucial part because it offers the applicant a clear understanding of his or her rejection.
- Provide an alternative solution for the applicant. Preferably, a detailed delineation of the necessary steps the applicant can go through in order to reverse the disapproval into an approval. In this part, you can also state when and how to reapply or pass an appeal.
Things to Remember in Writing a Disapproval Letter
Be concise and avoid superfluous remarks. You don’t need flowery words to soften the blow; instead, employees, applicants, or students appreciate straightforward responses. Most importantly, always observe courtesy by using words that are bereft of expletives and excessive emotionality. Remember, disapproval letters must be formal.
In relation to all these, a Resignation Letter, being one form of a disapproval letter, must also subscribe to the abovementioned guidelines.