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10+ Maternity Leave Letter Templates – PDF

When you are well into your pregnancy, you will need all the support you can get before you return to work. Due to baby care, you cannot settle for anything less than being taken good care of and having enough support from everyone who can give it, while you’re making preparations, especially if you have a full-time job template and when there is a solution that offers a more comfortable experience for you while you are expecting. Usually, people prepare for this while they are in their early stages. Above everything else, your health and that of your unborn baby should be prioritized. This is because you are in charge of not one, but two lives. It is only right to come prepared with gadgets, clothes, food, OB appointments, the hospital, and all.

41+ FREE & Premium Leave Letter Templates - Download NOWBeautifully Designed, Easily Editable Templates to Get your Work Done Faster & Smarter.

And so, we’re offering templates to help you write an official maternity leave plan application. Whether you’re a teacher, student, or principal, we feature samples suitable for any employee. Use a letter mockup for a school notice, office mail, extension email, and more.

Free Maternity Leave Letter Template

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Free Maternity Leave Letter to Employer

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Free Maternity Leave Email Request Letter

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It’s Challenging When You’re Expecting

If you’re a working mom, you should also file for a maternity leave request so that you have everything settled when you’re well into your pregnancy because the whole process could be more than you had bargained for. Giving birth hurts, yes. But carrying the child in your womb for a good nine months is even tougher. And for most having to go through the process of getting all the paperwork necessary for your delivery, from the leave letters at work down to the documents required by the doctor, is even more stressful than the idea of giving birth itself.

Sleepless nights become endless with body pains that were not there when you were not yet pregnant. Being pregnant is not an easy phase for a woman who will soon become a mother. It involves too many hormonal changes on top of money, the time you have to take away from work and you become very sensitive and find yourself harder to satisfy, especially when it comes to food and many other things. In your final month, you will also find it hard to do your job at work, and you would need all the rest and preparation you can get.

Decide How Much Time You Need To Take

Imagine the exhaustion just weeks after being in the hospital, on top of being away from a newborn baby. You’ll have a woman crying at her desk in worst cases, and who would blame her? There’s no way to tell how you would take post-natal situations, especially on the job, and how much time you’ll need or even want. Unfortunately, you have to decide the way ahead of your leave effective date about how much time to take. What you can do is negotiate-because you can negotiate the type of maternity leave that can work for you, and there’ll be a few things to consider.

Ask for the Longest Leave Possible

Okay, so you may have won the best baby award when you’ve got one who likes to sleep through the night and not take hours at a time of your sleep, from day one. Barely two weeks after giving birth, you may feel in great shape. Or you may have liked breastfeeding more than you expected. It could also be that you have the kind of job you love more than most people do and have a nanny or caregiver ready in case you need backup at home. In this case, you’ll do with four to six weeks’ leave and nothing more. But then again, maybe not. Maybe you’ll feel that despite having it easier than some new moms, you prefer to continue breastfeeding longer than planned. Or maybe you’re having quite a challenge with finding a childcare arrangement that’s good enough for the baby and works with your schedule. Maybe you’re not prepared to get back to work just yet. The truth is, there’s no way to tell what your need would be and how to cover it, after delivery.

Sample Formal Application Letter to Request Maternity Leave

Professional Employee Maternity Request Process

Teacher Maternity Leave Return to Work Letter For Approval


The Law Says 12 Weeks But You Can Negotiate For More

Most women end up wishing they had asked for more time, so the best way is to ask for as much time as the company can allow, as long as it doesn’t result in you losing your job and if you can afford to take as much time as you can ask for. Usually, companies offer 12 weeks of maternity leave as the standard but if you think it’s better to get up to six months, then ask for the procedures that you should follow to have it granted. That should be enough time to gather your strength for working again and being on course to deliver what’s expected of you when you come back, as well as have time for your baby. If you get bored then you can even try doing some work at home, just so you don’t have to adjust too much when you go to work again.

It’s Okay to Come Back Sooner Than Planned

Just remember that you can always volunteer to take less time after giving birth. An employee who notifies her boss and calls in to inform the management template that she’s ready to come and work two weeks earlier than her original schedule template will gain more admiration and pride from her boss than the one who keeps asking for an added week or two on her original leave credits at the last minute. Do the right and professional thing, but don’t sell yourself short upfront when you know you can negotiate and when you feel you need to.

Consider Your Paid Time Off Credits

One important thing to find out before applying for maternity leave is how much time off you would be paid because that would help you in deciding just how much time you can afford vs how much time you would need. Some companies like to take good care of their employees by having family-friendly leave policies, but many don’t. It’s more than likely that the paycheck you will get from your time off will be coming by way of disability insurance which ideally provides you two weeks to prepare before your due and six after normal delivery, which can go up to eight weeks if you delivered through cesarean section. The salary percentage from the paycheck you will collect would depend on what type of benefit plan your company had offered and you had selected. Aside from your maternity leave, you may also be allowed to take advantage of sick, personal, and vacation leave letter days when necessary.

Tips for Writing Your Letter of Request

  • Emphasize Your Eagerness to Be Back for Work

While you’re probably more excited about the idea that you get to be away from work and enjoy time with your newborn baby as well as a new scenery for 12 weeks at least, don’t let your employer in on that. It’s not something you’d want to make obvious, because it’s more important to stress that you’re going to look forward to returning for duty once you’re fit to come back and you’ve got everything settled at home with your baby.

  • Submit Your Letter of Maternity Leave as Soon as Possible

The best for a working woman to do, when she discovers she is pregnant and is given the hands up by her doctor that she’s in the safe period of her pregnancy, which is usually after three months, is to hand in her letter for the maternity leave request. The law allows you to notify your employer about your pregnancy no later than 15 weeks before you are due.

  • Be Sure to Have All Correct Paperwork Secured

Aside from the formal letter you submit, you will also need a maternity certificate from your doctor (MAT B1) for confirmation that you’re pregnant, including your due date. Usually, the clinic can give this out after you are already 21 weeks of pregnancy.

  • Ask for a Gradual Return

Adjusting to your job and trying to do everything right can be stressful, and sometimes, depressing, especially if you’re handed a pile of tasks on your first day back. Asking your employer for a flexible schedule temporarily or requesting under-time and reduced hours on your first month just until you’re fully adjusted again, can help ease out your way to working just like before and doing your share of tasks normally again.

Office Maternity Leave Letter After Pregnancy Delivery

Letter For Employer To Acknowledge Notice of Maternity Leave

Extension of Your Parental Leave Due to Baby Care

School Student & Principal Maternity Leave Letter Template

File Format
  • PDF

Size: 39 KB


Doctor Short Maternity Leave Letter Template

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  • PDF

Size: 1 MB


There is no perfect formula for figuring out the maternity leave that you should be entitled to. It mostly depends on your job and your unborn child, and it even depends on where you’re from and the time of the year you’re expecting the delivery. Have a new mother locked up at her cozy home during winter, just getting the hang out of carrying a baby who naturally takes up her sleeping time and more, no support from loved ones, very few well-wishers and you can bet you’ll have a woman begging on her knees to be allowed back for work in just weeks.

It’s highly possible, but a more common scenario is a mother forced to return for duty for mostly financial reasons, security of her position at work, and even management demands, long before she’s fit to work, physically, mentally, and emotionally.

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