Every person is entitled to have his medical records for future treatments. Especially when you have shifted to a new place and you need your old medical records to refer to the new doctor. There are various other reasons you might want your records back, such as making an insurance claim, getting a second opinion or keeping personal records with yourself. Use request letter templates when you are in such a similar situation and writing to the old medical center about your issue.
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6 Steps to Write a Medical Request Letter
Step 1: Receiver Details
The first section in a request letter to start with is the details of the receiver to whom you are sending the letter. Since it’s a formal letter, write “Mr/Mrs. (full name)” and in the corresponding lines, write the person’s title and name of the organization. If you wish, you may also add the address as well.
Step 2: Salutation
Salutations are added to address the person whom you are writing this letter. Leave a line after the organization details and then write “Dear Mr/Mrs. (name)”. If you have cordial relations with the person, you can just write “Sir/Madam” instead of the name.
Step 3: Reason
After the salutation, now you need to add your details. Mention how you know the medical center and what kind of medical history you have with them. Next, you have to mention the reason you left the area or locality, it may be due to a job transfer or change of residence and so on.
Step 4: Hospital Details
Once you inform them that you need your medical records to send them the details of the hospital or center you want them to be transferred. Mention the hospital name, address of the hospital and the contact details. Leave a space and add your file number as well for specifications.
Step 5: Gratitude
After providing the hospital details, you need to construct a body of the letter mentioning your medical history in the previous organization and the current situation relevant to past emergencies. Make sure you thank the doctor who treated you before and helped you with the progress along with the other staff.
Step 6: Closing Signature
The last step left is to provide your signature, along with the typed full name at the bottom of the letter to the left corner. You can also add your identification number of the previous hospital if for accuracy.
5+ Medical Request Letter Templates
1. Sample Medical Request Letter Template
When you are requesting your medical records, you should follow proper regulations while formatting a letter to the medical organization you want them from. Follow the guidelines in this Sample Medical Request letter template in PDF format which you can use before you write your own. We assure you about the layout as it is user-friendly and adjusts with all editing software that you may use. So hurry and download today!
2. Medical Request Letter Format
Do you need to request a medical letter from the center you used to go for a regular health check-up? Then wait no more, as we have just the thing for you. Go ahead and download this customizable Medical Request Letter Format, that you can access in PDF format and make the required changes in the content and add the details of your hospital. However, if you are looking for other file formats, you can go check out some of our letter templates in pages for your Apple devices.
3. Simple Medical Records Request Letter Example
We understand that you will be needing your old medical records whenever he time comes. Why not be ready from beforehand? Get this Simple Medical Records Request Letter Example from our site and write a medical clearance letter to the concerned facility with the necessary information so that they can send you the medical files as soon as possible. Our best efforts have been to serve your best interests so get this template today!
4. Medical Benefit Request Letter in PDF
Are you wondering how to get back your old medical records from the previous hospital? No need to travel back to the old hospital in person. All you need to do is write to them a Medical Benefit Request Letter using our document. Claim your insurance records or get second opinions by formatting a proper request letter to the applicable staff of the organization and get your files back. If you face difficulty with the file format, then you may also download our letters in MS Word, provided you have other editing software!
5. Medical Exemption Request Letter Template
No need to worry about claiming your medical records back, be it any private hospital or government. All you need to do is construct a permission request letter that you can write and send to the concerned organization. The template comes with a well-organized layout with suggestive headings and spaces for you to fill in the required details of your medical history. Else, we can also provide you with another range of letter samples for you to refer to as well!
6. Formal Medical Request Letter in DOC
Our Formal Medical Request Letter in DOC format has been designed for your convenience, so you can easily get this template on your editing software programs and add the details you would require to finish the letter. The file is quite compatible with all portable devices where you can make your changes before you print it our or decide to send it digitally. Make haste and download it right away!