The struggles we face sometimes feel like climbing mountains without the proper gear. That is the moment when people need that ‘extra push’ to enable them to keep going forward. This ‘extra push’ is known as motivation as Jim Rohn had said, “Either you run the day, or the day runs you.” Motivation letters are written to inform the reader of the writer’s motivation for selecting a particular field or subject matter. That is where Motivation Letter Templates come into play.
7 Steps to Write a Motivation Letter
Step 1: Provide the Necessary Details
The first thing to include in a letter of any kind is to provide the necessary details. Start writing the letter by addressing the recipient by his or her title such as ‘To’, and in the next line ‘The HR Manager.’ After this, you need to include the contact information of the receiver, such as his or her full organizational address and email ID. This format should be followed by the date.
Step 2: Cover the Basics
Why are you writing the motivation letter? The basics of your letter should be able to answer this question. Generally, motivation letters are written to explain why you chose a certain field or subject matter and convince the receiver to accept or approve of you. The first paragraph of your motivation letter needs to mention your objective of writing the letter. Tell them a little about yourself and then get to the point why you wrote the letter.
Step 3: Address the Recipient
Motivation letters achieve their goals and objectives when you get personal. This implies that you need to address the recipient directly. If you want your letter to be accepted, you cannot afford to say ‘To whom it may concern.’ People like it when they think that the letter has been solely written for them. Hence, addressing the receiver directly adds a personal touch to the letter and establishes a connection with him or her.
Step 4: Use the Theory of ‘Show, Don’t Tell’
It is easy to say ‘I have good leadership skills;’ but why should the receiver believe you? People who handle motivation letters know that the writers brag unnecessarily just so that their letter gets approved. So it is possible that the reader won’t believe your claims of being a good leader even if it is true. That is why you need to ‘show, not tell;’ actions always speak louder than words. Show them that you have good leadership skills by saying something like ‘I was the leader of our institution’s winning expedition team.’
Step 5: Mention the Specifics
In this section, you need to explain the purpose of writing the letter. One of the major reasons why motivation letters get rejected or ignored is because the writer does not explain the reasons for choosing the particular field or subject matter adequately. Hence, if you want your letter to be accepted, then you have to explain your choice properly. In other words, you need to explain your ‘motivation’ for the topic.
Step 6: Tell a Story
People like to hear stories. When a person tells a story, people automatically want to listen. You have to use this storytelling technique in your letter. Write the letter in such a way that tells your journey to the reader. If you just list your achievements instead, no individual would want to go through them as they would get bored easily. A story, on the other hand, will provide a distinct beginning, middle, and end to your letter. This is what makes the letter worthy of being read.
Step 7: Make It Interesting
The most important step in writing the motivation letter is to remember to generate interest in the reader. In this fast-paced world, people are very busy. If your letter is not able to generate interest in the reader, then your letter will either get rejected or get ignored. A letter containing just a two-page list of skills, achievements, and awards will get you nowhere. Instead, you need to write the letter in such a way that the receiver is compelled to read it.
6+ Motivation Letter Templates
1. Free Motivation Letter for job application
A motivation letter resembles a cover letter. It is written to explain your motivation for selecting that particular job or field of study. If you need to write a motivation letter for a job application, then this formal letter template is the perfect tool for you. This template can help you write a good motivation letter for your job. The template is available in Google Docs, Word and Pages format.
2. Free Motivation Letter for University
Academic motivation letters are written to convince the head of the institution to accept the candidate into their institution. You can write such a formal letter with the help of this letter template in Word. This template has been created solely to help to create a good motivation letter for universities.
3. Free Sample Motivation Letter
Are you a rookie at writing motivation letters or request letters? Then we suggest that you take a look at this letter template in Doc before you make yours. This template provides a file containing a sample motivation letter that you can easily follow. The template can serve you as a guide to making one for your needs. You can also edit the provided contents of the template.
4. Sample Motivation Letter
This motivation letter template offers you a blank motivation letter sample that you can make use of easily. The template can help write proper motivation letters that get accepted. The template features original suggestive headings and content written by professional writers. It is fully editable and printable and can be downloaded in PDF format. The template can also be used to write an application letter.
5. Basic Motivation Letter Template
A motivation letter is a piece of informational paper attached to the CV or resume that tells your story. With the help of this free letter template, you can write a convincing motivation letter easily but efficiently. The template features a motivation letter sample that is quite simple to understand and easy to use. You can download the template on any operating system.
6. Motivation Letter Example
Are you facing trouble writing your motivation letter? Then allow us to help you. This letter template has been specially crafted to help you write appropriate motivation letters. You can write all kinds of motivation letters using this template. The template contains original content and is also fully customizable. You can use the file to write a simple request letter too.