A safety warning letter is a document issued to a party for committing safety regulations violations in the workplace. This letter usually contains a brief description of which safety regulations were violated and then proceeds to mention the specific actions that must be made to correct those problems, including disciplinary actions.
If you are tasked to perform safety inspections, then it is always best to be prepared by having the necessary documents or templates ready to print, especially in cases when a party commits a violation or is going to be awarded for an excellent performance. Check out our website for various letter templates, including Friendly Letter Templates that you can use in your various transactions.
Just like any other formal business letter, a warning letter should follow a strict format.
The header should contain the following information:
You may or may not include the subject of the letter, but if you need to, you may write “Warning Letter” to make the reader understand right away what the letter is all about. Below the subject line should be the salutation written by using “Dear Mr./Ms. or Mrs.” then the employee’s name.
After the salutation is the main body of the letter, which should start by explaining to the party what their violations are and the course of action to rectify these.
State what is expected of the party—that is, to rectify and cease repeating the violation again in the future. And then close the letter by typing your full name on the bottom part of the letter and signing over it.
For more letter templates, check out our collection of Membership Offer Letter Templates and Sample Letters of Interest.
For even more letter templates, also check out our collection of Sample Printable Appeal Letters and Best Business Letters.
