Sometimes parents are not able to accompany their minor children on travel trips, due to a variety of reasons. In such cases, they will need to write a consent letter permitting their child to travel alone, or with a guardian or any adult who is familiar to them but who is not a legal guardian. This document can be used for both domestic and international travel.
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Write a Travel Consent Letter in 5 Easy Steps
Step 1: Give All Details of the Minor
Write the complete name of the minor, his/her gender and place of birth. In the case of international travel, the child should be holding a valid passport and the passport number should be included in the letter of consent. The travel destination and arrival date should also be mentioned in the letter.
Step 2: Include Details About the Parents/Guardian
The letter of consent should state the name and details of the parent or guardian who is giving his/her consent to travel. In cases of divorce or separation when the child is traveling with only one parent, the name of the non-traveling parent should also be included.
Step 3: Mention the Name of the Accompanying Adult
In rare cases, if the minor child must travel urgently without parents or even a legal guardian, the child may be accompanied by a responsible adult whose name, address, phone number, and email address will be included in the letter of consent. This usually happens in the case of children traveling with coaches for tournaments, or with teachers for school assignments.
Step 4: Give Information About the Sponsorer/Organization Who Has Arranged the Trip
In cases where the school has arranged an educational trip or a picnic, all interested students will be required to bring consent letters signed by their parents/guardians. The consent letter will mention the name and address of the organization and relevant details of the supervisor who will be responsible for their well being.
Step 5: Clearly State the Nature of Sickness/Allergy (If Any)
If a child suffers from any minor ailment, allergy or seasonal sickness, this must be clearly mentioned in the letter. This will ensure that all those who are involved are aware of the condition and special needs of the child; and will be prepared to handle any medical emergency that may arise.
10+ Travel Consent Letter templates
1. Travel Consent Letter Example
This is an example of a simple consent letter sample which will be signed by the legal guardians of a child, to clarify that they approve of their minor child traveling with the adult whose name and date of birth is mentioned in the letter. This parental consent form would not require editing because it is blank template which can be used directly after download.
2. Standard Consent Letter for Children Travelling
This is a standard permission letter template in which the letter has been divided into four parts giving information about the child, the adult with whom the child will travel, information about the trip and signatures of the legal guardians of the child. Each part of the letter has been highlighted, which gives the letter an organized look.
3. Consent Letter for Minor Children Traveling Format
If you have a minor child who needs to travel without you due to unavoidable reasons; well, do not panic. Use this consent form template and leave your child in charge of a responsible adult, whose details will need to be entered in the letter. This pre-formatted letter does not need any editing as it covers all the required details.
4. Basic Letter of Consent for Minors
This parent letter template is very basic but it covers almost all the elements of a regular consent letter. However, the letter may require a bit of formatting to give it a more professional and organized look. You can easily do that by customizing the contents and layout to suit your personal requirements.
5. Simple Letter of Consent for Minors
This is a simple travel consent letter format which can be used by a parent and guardian who will not be able to accompany their minor child on a flight; hence responsibility of the child will rest entirely on the adult named later in the letter. This consent form is completely editable and can be formatted to add more details if required.
6. Professional Letter of Consent for a Minor Child
This permission request letter template is drafted carefully covering all aspects of a regular consent letter. It clearly states that the parents/legal guardians of the child are giving their consent, thereby allowing their child to travel and reside with the adult whose name, address and passport number will be entered in the letter.
7. Printable Letter of Consent for Minor Child to Travel
This is a professional consent letter and well organized travel consent letter template, drafted using tables and checkboxes which makes it easier to use because you just have to fill up relevant information in the ready-made format. If changes are required you can do so as the template is editable after download.
8. Editable Consent Letter for Children Travelling Abroad
Here is a simple travel consent letter template in which the parent is giving an individual the responsibility of accompanying her child on a trip abroad. Since the template is created in MSWORD you can edit the contents, as well as change the fonts and layout comparatively faster and with more ease.
9. Letter of Consent to Travel Layout
This travel certificate of consent is generally used to get the approval of one of the parents when the child will be traveling for medical treatment with the other parent only, due to personal reasons. It also gives the other parent authority to sign any treatment related papers in case of emergency. The dates of travel will be mentioned in the letter.
10. Sample Letter of Consent for Minor Travel
When a school or an organization arranges an adventure or educational trip abroad, the authorities will need to get consent letters signed by the parents of all the children and get an approval from a notary. This consent parent letter template is drafted to complete these formalities before finally embarking on the proposed adventure trip.
11. Letter of Consent to Travel Sample
This is a travel consent letter format which will by signed by both the parents who are unable to travel with their child due to any reason whatsoever. Hence they will be authorising an adult, usually a close friend or relative; to accompany the child and also sign all documents for medical treatment if necessary.