Projects are in a different league when it comes to the various tasks performed in a company. They’re usually vital for a company’s innovations, improvements, and profitability. For these reasons, a project management plan must be formulated before proceeding to the project itself. One of the primary purposes of a project management plan is too add a structure of how the division of certain tasks will be distributed to the members of the company. They can also help a company to foresee the project’s outcome and success rate. In this guide, we will educate you on how to make an effective project management plan.
5 Steps on How to Create a Project Management Plan
Here are five crucial steps to go through when creating a project management plan document. Each step is vital to the creation process of the said document. Therefore, familiarize yourself thoroughly with each step, and execute them with a well-focused mind. The steps numbered below are not actually that complicated. We assure you that each of them is very achievable.
Step 1: Determine the project’s goal.
What drives a project towards its launching is the goal that it aims to hit. Identify some things on how the project will benefit the company, and how does the company move forward once it reaches its conclusion. A project’s goal should be something that will inspire and drive its stakeholders to make it a fruitful one.
Step 2: Map out the project’s scope.
The scope of a project works similarly with a house’s blueprints. A scope basically maps out how the flow of progression should go about once the project’s creation process is already in motion. It may include budget allocations, a timetable of when each process should be finished, and of course, the division of tasks among the members of the company.
Step 3: Develop the project management plan’s outline.
Once you’ve finished the things that need to be done in Step 1 and Step 2, it’s time to put things in order by outlining it. As much as possible, emphasize the most relevant information, and make use of numbering, listings, and subheadings for better readability.
Step 4: Share the project management plan to your team.
Share the project management plan to your team firsthand before sending it to your superiors and other stakeholders. Your subordinates may have something to add or improve on it. To gather more insight and ideas, you could do some brainstorming with them.
Step 5: Review and finalize everything.
Go over everything from start to finish. Add some of the improvements that your team members suggested. Proofread every statement you’ve written and make sure all of it is relevant, with clear and understandable points. Lastly, make sure that the document is free from unnecessary artistic designs. These things can overshadow the content of your document.
Now that you’ve familiarized yourself on the steps on how to create an effective project management plan, it’s time to acquaint yourself on how these business documents should look like. Further on below, we have gathered several project management plan templates that are up for grabs.
5+ Project Management Plan Templates
1. Project Management Plan Template
This quality template called Project Management Plan Template, covers almost every angle that a reliable project management plan should have. Basically, all you have to do is fill in its blanks with information you wish to convey. Its design is not exaggerated to the point that the document’s important content is drowned. Therefore maintaining a formal-professional look which is a must for every business document.
2. Simple Project Management Plan Template
The Simple Project Management Plan Template simplifies project management planning in your stead, thus making it easier and faster for your convenience. Despite its simplicity, it actually doesn’t leave out the important factors that a planning document should have. To sum it all up, this template flawlessly combines simplicity and functionality. So why not own this one now by clicking on its ‘download’ button.
3. Project Quality Management Plan Template
As its name suggests, the Project Quality Management Plan Template emphasizes on how to manage the quality of a project. As you can also see on this template’s featured photo above, it’s primarily intended for companies who prefer to make these documents in a quarterly basis. So if your company has an ongoing project that may still take years to finish, then you should consider using this template.
4. Project Management Plan
This template given the name Project Management Plan, is a template document that helps you to go into full detail with your planning. You can even edit it in any way you wish if ever some of its given content deviates from your own thoughts and intentions. In just a few purchasing steps, you can own this template permanently. Start by clicking on its ‘download’ button.
5. Project Management Plan Sample
The Project Management Plan Sample is a prime example on how to create a fully detailed project management plan. This explains why this sample is 43 pages long. You can use this as a reference for your own project management planning, most especially if your project’s level of complexity is off the charts. Lastly, you can own this sample instantly with just a click of the ‘download’ button. No money charges will be required since it’s free.
6. Sample Project Management Plan Template
The Sample Project Management Plan Template is yet another good example on how a detail-oriented project management plan should go about. This sample could serve as your guide when planning your project management, or better yet, use it as a template for your actual project management plan document. Since this is a free-to-download document, there’s basically no risk in owning and trying this one out.