Office trips sound fun, right? Well, as long as you get to visit places between client meetings and the company takes full responsibility for your payments, what else could you ask for. However, this process of reimbursement needs to go through a full term formal process called expense report drafting and approval. To make things easier you can take the help of our templates that have pre-formatted forms for office reimbursements and expense reports.
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5 Steps to Write a Company’s Expense Report
Expense reports for employees need to be carefully drafted. This allows the employee to fairly receive his money back and does not let the company spend more than required. The steps to drafting an expense report are:
Step 1: Cover All Prospects
Whenever the company chooses to reimburse an employee the number of aspects is usually more than one. It is usually food, transport, accommodation, etc. Do not miss out on any.
Step 2: All Reports Are Not the Same
An accident reimbursement report is not the same as travel expenses reimbursements. Keep that in mind what drafting the report.
Step 3: Be Fair and Keep Proofs
Since the company is reimbursing, do not take undue advantage of it. Every expense claim should be backed up by enough proof.
Step 4: List the Details
List all the details- the name of the employee, the reason for reimbursement, date of the expense, type of expense, etc all should be noted down in detail.
Step 5: Authorization of the Employee
The employee must conform to the fact that all the details provided by him are true and error-free.
9+ Company Expense Report
1. Company Expense Report Template
This simple expense report template is for tracking travel expense reimbursements. It is a blank template that you can directly download as PDF and give out to employees to fill it up. This report template covers incidentals, food and living, transportations expenses etc. You can take help from this format and create your own travel expense report too by adding and removing sub-topics.
2. Simple Company Expense Report
This is expense report sample template on job-aid expenses. It talks about drafting an expense report, submitting expense report and additional expense report actions. This template will be helpful if you are thinking of drafting and sending your first expense report to your company.
3. Sample Company Expense Report Template
This sample expense report template on accountable reimbursement planning. The template is simple. It tracks dates and expense details of the employee. An introduction is also given for reference to the employee. He can read that and kow how and what reimbursements the company will give him.
4. Board of Directors Company Expense Report
Board of director’s expense report templates help you to draft expense reports for board of director’s. It requires to be drafted more carefully than normal employee reports. Transportation, accomodation details are followed by bank details. This template is blank and can be downloaded for direct use.
5. Basic Company Expense Report Template
This is an extremely important template on the expense report. It teaches what an expense report is, what are its purposes. There is a grid for expense type and description too help understand what counts as expense.
6. Printable Company Expense Report
This expense report templates in PDF can now be downloaded and you will know what to write where in the expense format. The sub-categories of expenses are also shown. Download now and know how to draft trip purpose and trip expenses separately.
7. Formal Company Expense Report Template
Need approval for your expense report. Draft it in the correct way and know the approval procedure for faster results. You can also use applications fopr your office and teach employees how to use them to get their expenses report approved. This sample expense report template format teaches you how to do it.
8. Company Expense Report Format
This formatting template guides you on how to use an in-house application to draft your expense chart. In case you are thinking of introducing the same for your office, teach the employees how to use it following this basic expense report template.
9. Company Expense Report Guidelines Template
This guidelines template is for employees to know the travel policies of the company. This expense report template tells you how to draft travel policies for employee instruction. Download this template in PDF for free.
10. Company Expense Report Example
This is a sample expense report template. It teaches employees how to draft expense report using in-house applications. This template will help you draft employee instruction reports.