In order to maintain an efficient, productive, and stable work environment, employers must see to it that the employees adhere to the rules set by the company. However, it is not always the case in the workplace. There are times when an employee has a poor performance, a disrespectful behavior, or is consistently late. When this happens, it is important that the employee is made aware of his misconduct in the workplace. If a verbal warning wouldn’t take effect, then there will be a need for a written warning. Provided below are steps on how to write a warning letter for bad behavior, specifically for the employees.
5 Steps to Pen a Warning Letter for Bad Behavior
Step 1: Consider reviewing the employee’s performance.
Before you write a warning letter to an employee, consider reviewing their attendance and the quality of their performance. If there is really a need to enforce discipline, then you may proceed writing a warning letter to the employee.
Step 2: Mind the letter format.
First thing you should bear in mind in writing a letter is to follow the correct structure. Since it is an official letter, it should be clearly presented. The usual format in writing a letter is to start with the date, then the recipient’s information, to be followed by the subject line, salutation, opening paragraph, body, final paragraph, and the sender’s name and signature.
Step 3: State the problem.
You should be direct to the point in writing your letter. On the first paragraph, state the problem and explain the details of the misconduct. Also, specify the rules and regulations which the employee has violated. It helps him distinguish what particular aspect to improve. By stating these details in the first paragraph, the employee will immediately know why the letter is being issued.
Step 4: Specify the corrective measures to be implemented.
After the employee was informed of his bad behavior, specify the corrective measures needed to be implemented to resolve the problem. For example, if he has a poor performance at work, explain that he will have to undergo training for him to be a more effective employee. Mention the details and the time which will be allotted for his improvement. Also include the possible consequences he will face if he fails to meet the desired outcome/s after the implementation of the corrective measures. If he is subject for suspension or termination in the event that the misconduct continues, be sure to make it clear to him.
Step 5: End with a positive note.
Although the connotation of a warning letter is negative, its main purpose is to help the employee grow into a better person. For the concluding paragraph, you can show the employee that you still believe in his potential and his ability to improve. Also, don’t forget to attach your name and signature after writing the letter.
10+ Warning Letter for Bad Behavior Templates
1. Employee Warning Letter Template
This warning letter template will be a perfect guide for you to write a warning letter for employees who didn’t meet expectations. It has a ready to use content—you just have to fill in the necessary details and you’re all set. It is available in Google Docs, MS Word, and Pages format.
2. Job Performance Warning Letter Template
It is not really always that all of the employees do their best in their jobs. There are times when they fail to handle their responsibilities in the company. Good thing, this misconduct can be corrected by issuing a warning letter to the employee. This Job Performance Warning Letter Template would surely help you do so. The template can be easily edited to fit your specific needs.
3. Restaurant Employee Warning Letter Template
This template is tailored for restaurant employers who may need to warn their employees about their unethical and unprofessional behavior while on the job. It is customizable and available in Google Docs, MS Word, and Pages format. Click download button now and get to resolve job performance-related issues in the workplace.
4. Warning Letter Template
This Employee Warning Letter Template is designed to make it easier for you to craft a written warning letter. To make use of this template, you just have to edit the highlighted text with the information needed. It is downloadable in MS Word and Pages file formats.
5. Basic Job Performance Warning Letter Template
Have some employees who do not perform their job well even after warning them verbally? Then maybe it’s time for you to issue a job performance warning letter. This ready-made template will make writing a warning letter easier for you. It is quick and easy to edit for your convenience. Download now!
6. Warning Notice Template
This Warning Notice Template will come in handy if there is a need to send a warning notice to erring employees. It is available in A4 and US letter sizes. You can also add a letterhead of your company for customization.
7. Free Warning Letter for Excessive Absence Template
A poor attendance by an employee may result to decreased productivity of a company; which is why it is vital to keep track of the attendance of the employees. If by any chance, some employees have a very poor attendance, you can make use of this Warning Letter for Excessive Absence Template to remind them of their misconduct.
8. Free Warning Letter for Bad Behavior at Work Template
Inform the employees of their misbehavior by sending them a written warning. This template makes it simpler for you to pen a warning letter for bad behavior. It can be downloaded in several file formats such as Google Docs, MS Word, and Pages.
9. Free Warning Letter for Lateness Template
This template is specifically designed for the employers to notify the employees of their tardiness. It is available in Google Docs, MS Word, and Pages format. The template is fully customizable and can be printed in A4 and US letter sizes. Get this for free!
10. Employee First Warning Notice Template
Before the situation in the workplace gets worse, send a first warning notice to erring employees. This template will help you craft a comprehensive warning letter. It is ready-to-print and downloadable in PDF file format.
11. Written Warning for Attendance Template
Employee absenteeism is one of the main concerns for most companies. Encourage employee attendance with the use of this written warning for attendance template. Click download button now to have one.